Field Manual

For

City, Ward and Town

Committee Chairs

Fourth Edition

May, 2008

Prepared by the Massachusetts Democratic Party

Field Services Committee

Field Services Committee

The Massachusetts Democratic Party would like to recognize Ron Valerio, former chairman, and members of his Field Services Committee, for the development of the First Edition of the Field Manual.

Second Edition Diane Saxe, Chairperson, Virginia Allan, Carol Ann Aloisi, Susan Burstein, Rep. Paul Caron, Patricia Deal, Kate Donaghue, Steve Fradkin, Vance Gillespie, Gary Harris, Fred Koed, Alana Murphy, Joseph Mullin, Nicholas Nerboso, Gus Swanson, Patricia Swanson, Lynda Tocci, Ron Valerio

Third Edition Fred Koed, Co-chairperson, Rep. Marie P. St. Fleur, Co-chairperson, Catherine Bayliss, Theresa G. Czerepica, Karen DeTellis, Kate Donaghu,e John P. Dumas, Steve Fradkin, Michael Gove, Sara Hathaway, Joe Kaplan, Carolyn A. Perry, Diane Saxe, Donna S. Smith, Robert W. Smith, Wayne J. Wilson

Fourth Edition Steve Fradkin, Chair Cathaleen Ashton, Sandy Baley, Katherine Bayliss, Rob Cassidy, Michael Gov,e Candy Glazer, Mark DiSalvo, Karen DeTellis, Kathleen Daigneault, Sara Hathaway, Kathleen Healy, Martina Jackson, Laura Jette, Joe Kaplan, Sue Kenned,y Tom Larki,n Howard Leibowitz, Patricia Marcus, Charles McCarthy, Tom McGrath, Jesse Mermell, Barbara Miranda, Mushtaque Mirza, Joe Mullen, David O’Brien, Candace Ouilette-Gaumond, Monica Palacios-Boyce, Ellen Parker, Kathleen Pasquina, Allyne Pecevich, Arthur Powell, Lucinda Rivera, Robert Smith, Nancy Stenburg, Nancy Stolberg, Lynn Valcourt, Anthony Vigliotti

Section 1: Everything You Need to Know About Your Local Democratic Committee.. 5

A: Democratic City/Ward & Town Committee Membership & Officers ........................ 5

A-1 .... Role of the Local Committee........................................................................................................ 5

A-2 ... Membership................................................................................................................................... 5

A-3 ... Vacancies...................................................................................................................................... 6

A-4..... Officers........................................................................................................................................... 6

A-5..... Duties of Officers........................................................................................................................... 6

A-6..... Meetings of Local Committees.................................................................................................... 7

A-7..... Subcommittees.............................................................................................................................. 7

B: Sample By-Laws..................................................................................................... 8

C: Meeting and Committee Programs for Local Committees..................................... 12

C-1..... Planning an Effective Program.................................................................................................. 12

C-2..... Ideas for Holding Meetings........................................................................................................ 12

C-3..... Community Relations.................................................................................................................. 13

C-4..... Getting and Keeping Volunteers for Town, Ward & City Committees.................................. 14

D: What Can State and Local Committees Do To Help Candidates?......................... 16

D-1..... Elections....................................................................................................................................... 16

D-2..... Coordinated Campaign.............................................................................................................. 16

D-3..... Role of the State Committee...................................................................................................... 17

E: How To Participate in State Conventions.............................................................. 19

E-1..... Types of Conventions................................................................................................................. 19

E-2..... Call to the Convention................................................................................................................. 19

E-3..... Delegates..................................................................................................................................... 19

E-4..... Caucuses..................................................................................................................................... 19

E-5..... Number of Delegates.................................................................................................................. 19

E-6..... Slate Making................................................................................................................................ 19

E-7..... Eligibility of Candidates.............................................................................................................. 20

E-8..... Affirmative Action........................................................................................................................ 20

E-9..... Information Regarding Running for Delegate in a National Convention................................ 20

Section 2: Role of the Democratic State Committee and its Members...................... 21

A-1..... Members of the State Committee............................................................................................. 21

A-2..... Responsibilities........................................................................................................................... 21

A-3..... The Convention............................................................................................................................ 22

A-4..... Officers......................................................................................................................................... 22

A-5..... Chairperson................................................................................................................................. 22

A-6..... Vice-Chairperson........................................................................................................................ 22

A-7..... Secretary...................................................................................................................................... 22

A-8..... Treasurer...................................................................................................................................... 22

A-9..... Vacancies.................................................................................................................................... 23

A-10... Removal of Members.................................................................................................................. 23

A-11... Meetings....................................................................................................................................... 23

A-12... Order of Business....................................................................................................................... 24

A-13... Sub-Committees......................................................................................................................... 24

A-14... Executive Committee.................................................................................................................. 25

A-15 .. Summary...................................................................................................................................... 25

Section 3: Party Documents..................................................................................... 25

Section 4: Media Tips`............................................................................................... 26

A........ Creating a Community Media List............................................................................................. 26

B........ Media Interview Tips................................................................................................................... 28

C........ How to Handle tough Questions during Media Interviews....................................................... 30

D........ Radio Talk Shows....................................................................................................................... 32

Section 5: Appendix................................................................................................ 35

A........ Directories................................................................................................................................... 35

B........ Sample Agenda.......................................................................................................................... 35

C........ Newsletters.................................................................................................................................. 35

D........ Brochure....................................................................................................................................... 36

E........ E-Mail........................................................................................................................................... 36

F Website ………………………………………………………………………………………..36

........... Samples....................................................................................................................................... 37

Section 6: Volunteer Tips......................................................................................... 43

A........ Volunteer Outreach Tips............................................................................................................. 43

B........ Phone Banking Tips.................................................................................................................... 44

C........ Collecting Signatures.................................................................................................................. 45

........... Sample Documents......................................................................................... Following page 48

Section 1: Everything You Wanted to Know About Your Local Democratic Committee

A. Democratic City/Ward & Town Committee Membership and Officers

A-1 Role of the Local Committee

Town, ward and city committees are the foundation of Party organization — the local wing of the Democratic Party — and have the closest contact with the people.

Article 2 of The Charter of the Massachusetts Democratic Party states:

The local committees shall conduct, according to duly established and recorded local by-laws, such activities as are suitable for a political organization; among which (without limitation) are:

Endorsement of enrolled Democratic candidates
Financial Support of the State Committee
Adoption of resolutions and platforms
Raising and disbursing of funds for political purposes
Voter registration campaigns, and
Calling of caucuses for the purpose of endorsing candidates, adopting resolutions, or conducting other Party business as provided for in the Call to Convention

A-2 Membership

The Charter requires that:

Town and ward committees shall have between 3 and 35 members, who shall be elected at presidential primaries with filing for the office by individual candidates in conformity with State Election Laws. All members of the ward, town and city committees shall be enrolled Democrats.
City committees shall be composed of all ward committee members within a municipality.

With respect to current numbers of the town committee who served as such for 20 or more years or current members of any ward committee who have served within such city for 20 or more years, said member's elected position on the town or ward committee shall be vacated after the member has served over twenty years and he or she becomes a voting member of the town/ward committee

With regard to Associate Membership, the charter simply states that "Town and ward committees may elect associate members." Specifics as to election and rights of those Associate Members are left to the local committee. For example:

Some local Committees require that Associate Member candidates attend one meeting and may be voted in at the next meeting he/she attends. Others allow election of Associate Members at any meeting. Sponsorship or nomination by a Regular Member, or written application for Association Member, or the like, may be prerequisites established by the local Committee.Some local Committees allow participation in discussion by Associate Members, but not voting. Others allow limited voting, such as voting on all issues except membership and officers.

A-3 Vacancies

According to the Charter:

Vacancies in local committees shall be filled by vote of that committee. Associate members, if any, shall be the candidate(s) for filling any committee vacancies.

A-4 Officers

The Charter stipulates that:

Town, ward and city committees shall elect:
            A chairperson or, if deemed advisable, two co-chairpersons and
            One or more vice-chairpersons (not both or all of the same sex)
            A treasurer
            A secretary
            An affirmative action and outreach advisor
            …and other appropriate officers from among their members

Officers shall be elected every two years at the local committee's organizational meeting, which shall be held no later than April 15th in non presidential years and as defined in state law in presidential election years.

The Charter does not define the procedure by which officers are nominated or elected. However, the Charter does state (in another article):

All meetings of all Party committees, or sub-units thereof, at all levels shall be open to the public, and no vote shall be taken by secret ballot...Voting by proxy shall not be permitted...

With regard to an Executive Board, the Charter states:

Town and ward committees are authorized to constitute their elected officers plus such members as the committee designates as an executive board.

A-5 Duties of the Officers

The Charter specifies that:

The local chairperson shall be the principal executive officer of the town, ward or city committee, with primary responsibility for enforcement of the provisions of this Charter and by-laws at the local level and for communications between local committees and the State Committee. The chairperson shall preside at all meetings of the local committee and at caucuses called by it.

With regard to other officers, the Charter merely states "Other officers shall have such duties and responsibilities as assigned by the local by-laws, chairperson or committee." The following are suggestions. Your local Committee may choose to adopt any or all of them, or others.

The Vice Chairperson, in the absence or inability of the Chairperson, assumes the duties of the Chairperson. In the event of removal or resignation of the Chairperson, the Vice Chairperson assumes the office of Chair.

The Secretary keeps a true, accurate and complete record of the proceedings of the meetings; issues written notices in advance of all meetings of the Committee; and is responsible for the incoming and outgoing correspondence of the Committee. The Secretary is responsible for maintaining the mailing list of the Committee.

The Treasurer has the care and custody of all funds of the Committee; receives all incoming moneys and pays out all moneys for expenses, donations and other expenditures required in the conduct of the Committee's business; and keeps an accurate, up-to-date financial record. The Treasurer makes an annual report of the Committee's finances, and periodic interim reports. These reporting requirements and Finance Guides can be found at www.mass.gov/ocpf.

The Affirmative Action and Outreach Advisor encourages full participation by all segments of the population, with emphasis on such target groups as African-Americans, Latinos, Native Americans, Cape Verdeans, physically handicapped, youth, the economically disadvantaged, and senior citizens, and works towards a balance between men and women on the Committee.

A-6 Meetings of Local Committees

The Charter requires that:

Town, ward and city committees meet at least four times each year, at least once each quarter, at the call of the chairperson. Special meetings may be called by the secretary on receipt of signed petition from no fewer than 20% of the membership of the committee.

Many Committees hold more than four meetings per year. Some Committees hold "general" meetings, which feature guest speakers, dinner, social time, etc., as well as "business" meetings for the conduct of such affairs as officer and committee reports, etc.

A-7 Sub-Committees

The Charter has no requirement for sub-committees within the local Committee. However, it is clear that the establishment of sub-committees is beneficial in (a) keeping more members involved, and (b) helping the local Committee achieve its objectives. Among the committees possible are:

· Fund Raising - to develop and implement means of raising funds.

· Media or Public Relations - to send out news releases, draft fliers, prepare a newsletter, letters to the editor, etc.

· By-Laws - to study and propose changes in the local By-Laws (consistent with the Charter).

· Youth Services - to actively recruit and hold young Democrats

· Program or Issues - to determine membership interest areas, plan meetings and recruit guest speakers

· Membership - to work with the Affirmative Action/Outreach Advisor to recruit new members.

· Elections/Campaign Committee — to conduct voter registration campaigns and to encourage local Democrats to seek elective positions and offices, and to work with the Coordinated Campaign, all leading to electing Democratic Candidates to office, to provide volunteers for Democratic Campaigns, to conduct local visibility’s, phone banks, mailings., etc.

B: Sample By-Laws

BYLAWS OF THE ____________________________
DEMOCRATIC CITY, WARD or TOWN COMMITTEE

Town, Ward and other Democratic Committees may adopt by-laws and other rules of procedures, in accordance with National rules, the Charter and these by-laws. In the absence of the adoption of such by-laws, said committee(s) will be governed by model by-laws, recommend by the Field Services committee, and as adopted by the State Committee, if any.

Article I - NAME

This organization shall be known as the ___________ Democratic Town/Ward/City Committee, herein after called the Committee.

Article II - PURPOSES

This committee is organized and constituted under authority of and in accordance with the provisions of the General Laws of the Commonwealth, and shall have as its purposes the following: to foster and advance the ideals and aims of the Democratic Party; to work and organize for the success of the Democratic candidates of the District, County, State and Nation; to do all things necessary and incidental to the building and strengthening of the Democratic Party in Massachusetts and within ____________ (Jurisdiction).

Article III - MEMBERSHIP

A........ The _____ Democratic Town/Ward Committee shall consist of thirty five (35) [or number designated and reported to the Massachusetts Secretary of State prior to Presidential Primary elections] registered Democrats in ______town/ward who shall have been elected at the Presidential Primary for a period of 4 years together with those elected to membership by the members of said Committee, in conformance with the provisions of law.

B........ The Committee, following the election of its members, shall meet and organize, chose a Chairperson, Vice Chairperson, Secretary, Treasurer, Affirmative Action and Outreach Advisor, and such other officers as it may decide to elect. At such meeting the Committee may add to its elected members provided it does not exceed the total allowed by law as found on file with the Secretary of State’s Office.

C........ The Committee may, by vote at any meeting, authorize the appointment of associate members. Associate members shall not have the right to vote but shall have such other powers and duties as the Committee may determine.

D........ Any duly elected member of the Committee who changes residence from the community during the said four years shall cease to be a member of the Committee at that time.

E........ Vacancies shall be filled by vote of the Committee. Associate members, if any, shall be the candidates first considered for filling the vacancies.

F......... With respect to current numbers of the town committee who served as such for 20 or more years or current members of any ward committee who have served within such city for 20 or more years, said member's elected position on the town or ward committee shall be vacated after the member has served over twenty years and he or she becomes a voting member of the town/ward committee.

G........ Members may be removed in conformity with Section II of the Charter of the Democratic Party of the Commonwealth of Massachusetts.

Article IV - OFFICERS

A........ The officers of this organization shall consist of a Chairperson (or co-Chairs), Vice Chairperson (one or more), Secretary, Treasurer and Affirmative Action and Outreach Advisor. These officers shall be elected at the Committee organizational meeting and shall Serve for a term of two years, at the end of which new elections for officers shall be held. (The Chair(s) and Vice Chair(s) shall not be of the same sex)

B........ There shall be an Executive Committee consisting of the officers of the Committee and others elected.

C........ In the event of death, resignation or the permanent removal from the Town/Ward of any of the above named officers, their places shall be declared vacant and be filled at the next regular meeting of the Committee. A statement of such changes in the officers of the Committee shall be sent immediately by the Secretary of the Committee to the Secretary of the Commonwealth, to the Secretary of the Democratic State Committee and to the town/city clerk.

Article V - CHAIRPERSON

The Chairperson shall, in addition to the duties required by law, preside at all meetings of the Committee and shall have general charge and supervision of all Committee activities. He/She shall have the power to appoint all standing committees and such other special committees as are created from time to time. He/She shall have the power to call all special meetings of the Town/Ward Committee and all regular meetings at such time or times as may seem to her/him to be advisable, subject only to the vote of the Committee in fixing the number of regular meetings to be held during the course of the year.

Article VI - VICE CHAIRPERSON

The Vice Chairperson shall preside at all meetings of the Town/Ward Committee in the absence of the Chairperson. She/He shall perform all duties and have the powers of the Chairperson in the case of her/his temporary absence.

Article VII - SECRETARY

The Secretary shall keep a record of all proceedings of the Town/Ward Committee and shall issue notice by mail to each member of each meeting of the Committee at least seven days prior to the date of the meeting. The Secretary shall, within ten days after the organization of the Committee, file with the Secretary of the Commonwealth, the Secretary of the Democratic State Committee and the Town/City Clerk, a list of the officers and members of the Committee; and shall immediately file with the same officials a statement of the changes in the organization or membership of the Committee thereafter.

Article VIII - TREASURER

The Treasurer shall have the custody of all funds belonging to the Committee and shall pay all orders subject to the approval of the Chairperson and shall procure and file vouchers for all such payment. No expenditures of funds of the Committee shall be made by the Treasurer outside the regular activities or expense thereof except upon the approval of a majority of the Committee at a special or regular meeting. She/He shall submit a report of the financial condition and transactions of the Committee at all regular meetings. A detailed report shall be provided at least semiannually-annually. Additionally, the Treasurer will file reports with the appropriate state and local offices with regard to fundraising.

Article IX - AFFIRMATIVE ACTION AND OUTREACH ADVISOR

The Affirmative Action and Outreach Advisor shall be responsible for developing strategies and activities to expand participation in the Committee of the Party’s Affirmative Action target groups.

Article X - CALLING A MEETING WITHOUT CONSENT OF CHAIRPERSON

A........ In the event of a refusal of the Chairperson of the Committee to call a meeting of the Committee, a majority of the executive committee may, in writing, order the Secretary of said Committee to call a meeting of the committee.

B........ Said executive committee shall have the power to act upon all matters pertaining to the Committee arising between the meetings of said Committee.

C........ Seven members of the Committee can request a meeting by a petition in writing to the Secretary and the Secretary shall call such meeting within two weeks.

Article XI - QUORUM

One third of the members of the Committee shall constitute a quorum for the transaction of business.

Article XII - BY LAWS COMMITTEE

There shall be a By Laws Committee appointed by the Chairperson from the duly elected members. The Chairperson shall designate the Chairperson of the By Laws Committee.

Article XIII - CHANGES IN THE BY LAWS

A........ These By Laws may be amended or repealed at any regularly called meeting of the elected members of the Committee, provided such proposed change is in writing and is signed by the elected member proposing it and is in the hands of the Chairperson before the call of the next meeting, at which such proposal is to be acted upon. The proposed by law change shall be sent to all members with the announcement of the meeting and must be notified at least 30 days in advance. Bylaws can be changed by majority vote of committee.

B........ Such proposed changes in the By Laws shall be referred forthwith by the Chairperson to the By Laws Committee which shall make a report with its recommendations at the same meeting, if possible, but no later than the following meeting. A majority of the elected members present and voting shall be necessary to overturn the report of the By Laws Committee or to approve the change in the By Law. By Law change proposals which contradict the provisions of the Massachusetts Democratic Sate Party Charter cannot be considered.

C........ Unless and until amended or repealed by the elected members, these By Laws shall continue in effect from year to year and no formal motion shall be necessary at any meeting of the Committee in order that they continue in force.

Article XIV - ORDER OF BUSINESS

The order of business at meetings shall be as follows:

1. Calling the roll of officers and members and announcement of quorum (sign-in sheets may be used in lieu of roll call).

2. Reading the minutes of the previous meeting.

3. Treasurers Report

4. Reports of officers and committees.

5. Reading of communications addressed to the Committee.

6. Old or unfinished business.

7. New business.

8. State Committee Reports

9. Speaker

10. Adjournment.

The order of business may be waived by a two thirds vote of the elected members present and voting.

Article XV - MEETINGS

Regular meetings of the Committee shall be held at least four times in non election years and six times in election years, at least once each quarter.

Article XVI REMOVAL OF LOCAL MEMBERS

Members and officers pledge themselves, as elected officials, to perform diligently and honorably their duties or resign. Members of town and ward committees may be removed by procedures guaranteeing adequate notice and due process and by a majority vote of the entire membership of the committee of which he or she is a member for:

a. ...... Failure to attend at least half of the regularly scheduled committee meeting during any calendar year.

b......... Public support for or financial contribution to an opponent of a nominee of the democratic part which nominee publicly supports the platform of the Democratic party as adopted at the most recent state and national Democratic convention

c. ....... Unauthorized use of the Party name or resources

d......... Conviction after appeals are exhausted of a criminal offense other than a misdemeanor.

A member must be given an opportunity to resign before notice of the hearing on the question of removal is given to the membership of the committee.

A member removed under this section shall have 30 days to appeal to the Judicial Council (State Committee), and the vacancy may not be filled in such case until the final decision of the Judicial council is made.

C: Meetings and Committee Programs for Local Committees — Development of Committee Programs

C-1 Planning an Effective Program. (Sample program and meeting ideas are included in the appendix)

It has been recommended that a local Committee meet at least once a month for the purpose of discussing and implementing a local agenda. Activities should be coordinated so that their impact fits in with an overall schedule of the Committee’s programs. The Chairperson should plan from a set of goals, assessing what is needed each step of the way. Responsibilities should be distributed among members taking into account the interests and abilities of elected Committee members.

Plan activities with an eye to developing resources - membership, fundraising, and publicity. The Chairperson should, at all times, delegate clear responsibilities and monitor the results. Be sure to leave time to assist those members who are having problems and emergencies with their assigned tasks. After the task is completed, evaluate the results so that future improvements can take place.

C-2 Ideas for Holding Meetings

Today there are many factors competing for an individual’s available time. Yet, individuals, especially volunteers, find time to do things they like or will advance their goals. To keep and attract members in a voluntary organization such as the DTC, meetings must broaden their appeal and fulfill several needs at once. A successful volunteer organization needs to mix business with pleasure.

Committee meetings should be held throughout the year, as necessary and with some regularity. The State Charter specifies that DTC meetings be held a minimum of four times a year. Towns will probably find they need to meet more often.

Examples of reasons for Committee meetings:

· to make the Democratic Party a visible presence in the area

· to plan project(s) of interest involving elections, community, schools, etc.

· to facilitate communications between members

· to keep the members working together

· to attract new members and keep existing members

· to set goals for the committee

· to maintain financial resources and find additional sources of funding

· any agreed purpose of the committee consistent with the Democratic Party

Setting Goals/Developing Programs/Setting an Agenda

Meetings and other activities should be linked to accomplishing the agreed upon goals/purposes of the committee. At the beginning of each year, the Chairperson, in conjunction with the committee, should set goals which will be achieved during the year. They should be clear and attainable goals. Working with the committee, they should be a shared vision of the committee. Through this purpose, the group develops unity of purpose.

In the addendum, there are samples of surveys used to design programs for the year.

Mix enjoyment with business: dinner meetings, group discussions of political topics, book reviews, slides, films, candidate appearances, social activities, meeting with the committees, etc.

Planning ahead of the meeting:

· Prepare and distribute an agenda. This can be distributed ahead of time and helps members prepare for the meeting.

· Send out a notice. Be sure to include the date, time, place, speakers

· Send notices to newspapers, radio, cable, etc.

Show consideration for the time of others and for the sake of efficiency follow the order of business. The level of formality of the meeting itself differs from Committee to Committee. A good reference is Robert’s Rules of Order, broadly accepted as a guideline for conducting meetings in an orderly way.

Your success is dependent on carefully combining fun and getting the job done.

C-3 Community Relations.

Community service can and should play a special role in your goal planning. This creates goodwill, publicity and image projection, a development of contacts, establishment of political direction and furthering influence on the issues, development of skills and experience for the membership. The following are a few examples of community work that have a positive affect on the Party, the local Committee, and the community:

· Reach out by telephone and or letter to newly registered Democrats (sample letters are attached in the addendum)

· Meeting jointly to evaluate elections with neighboring Town Committees to evaluate shared elections (State Rep., State Senator., etc.)

· Organize a summer Democratic Rally/Baseball Game/Picnic.

· Invite Democratic elected officials and candidates to address some meetings.

· Offer workshops or campaign training sessions.

· Establish a joint education committee with a neighboring DTC with whom you share a High School and Jr. High School.

· Provide information and a forum for candidates in non-partisan selectman or council races.

· Develop and present a 30-40 minute curriculum on government, politics and elections for the Elementary Schools.

· Run an essay contest at Junior High/Middle Schools in which the top three winners receive prizes and have essays published in the local newspapers.

· Talk to High School students about greater involvement in the Democratic Party. Explain to them what it means to be a Democrat.

· Establish a scholarship fund.

· Assist with fundraising or volunteer work on a local cause

· Media Relations: Use Cable TV, Newspapers, Letters to the Editor

· Organize and coordinate a voter registration drive

C-4 Getting and Keeping Volunteers for Town and Ward Committee Activities

People will volunteer when they feel that their time is being used effectively. Focus your efforts on projects directly related to your purpose. We're working to elect Democratic candidates and further Democratic causes.

There are many sources for finding volunteers. Long time members are good sources of volunteers. If you have members who are no longer as active as they once were see what names they can provide to you. Campaigns provide a good source of volunteers. When a campaign ends, get a copy of their mailing list for your town, ward or city. Ask for information on who was the most helpful. Sometimes you may have to convince a campaign that it is in everyone's mutual interest to share names. The Office of Campaign and Political Finance has records on who contributed money to candidates above certain amounts. This is public information and can be found at www.mass.gov/ocpf/homepage_data.htm. Contact people who voted in uncontested Democratic primaries. People who vote in uncontested primaries tend to be people who are "core" Democrats.

When people are getting involved initially give them short finite tasks. People are much more willing to take part in a specific project than in something open ended such as serving on a committee. Especially with newer volunteers give them something to do that is both meaningful and achievable.

As much as is practical have people work on the projects they choose. People who are given assignments they're not comfortable with won't come back. Work with people's strengths.

Give volunteers clear direction. Remember what it was like when you were new to campaigning. So many things that are second nature to long time volunteers need to be spelled out. You stand 150 feet from the door to a polling place (tell people exactly where it is customary to stand at a specific polling place). You don't put signatures from different towns on the same sheet. You always have voter registration forms with you when collecting signatures. Don't put literature in mailboxes. Smile, make eye contact and wave when doing visibility. Have experienced people work with newer volunteers. It's more fun and new people learn that way. Don’t argue with anyone.

Give volunteers clear time frames. For example if you need to do "Dear Friend" cards for a campaign don't just give someone a stack of cards and tell them that they need to be turned in by a certain date. Get a voter list. Schedule people for a specific day or two when the volunteer can use the list. Ask that names be checked off as cards are addressed. This way the volunteer is less likely to procrastinate. More can get done if there is a voter list to work from. This will mean less duplication of effort. You will also have a clear count on how well you are doing. Otherwise it is very possible that the deadline will arrive and people with good intentions will be turning in a few cards and saying "I just didn't get around to it."

To keep volunteers, make it FUN and say THANK YOU. Arrange opportunities to keep it social. If you do visibility in the morning take fifteen minutes for bagels, etc. at the local shop. Make sure your candidates know who has been helping. Give volunteers a chance to meet with candidates. Don't let your volunteers burn out. Give people recognition for what they have done. Keep goals realistic. Remember that success breeds success.

Keep track of volunteers. The two, four and six year cycles for elections makes it easy to loose track of volunteers. Keep written notes and make sure that copies are given to other people. Remember: the next election cycle begins on the day the last one ends.

Stay in touch with people in non-election years. Programs on issues during non-election years provide a means for involving volunteers during these periods.

D: What Can State and Local Committees Do To Help Democratic Candidates Win Elections?

D-1 Elections

One of the most important reasons to have local town, ward and city committees who are part of the State Party, is to elect Democratic men and women to public office. The state and local committees can combine resources and provide:

· a plan based on a statewide party coordinated campaign which would help the entire Democratic ticket

· services to individual candidates that will help them run successful campaigns

D-2 Coordinated Campaign

Inaugurated in 1992, the Coordinated Campaign is a project of the Democratic State Committee. It is designed to take advantage of federal election laws encouraging grassroots campaign activity. It is also a vehicle for Democratic nominees to collaborate in a unified effort so that every Democrat wins in every district across the Commonwealth. Through the Coordinated Campaign, which can go into effect before or after the Primary, local nominees will benefit from the resources and popularity of strong candidates at the top of the ticket and from the synergy created through the combined efforts of campaigns from the Presidency to the US Senate to the state representative.

The Coordinated Campaign can accomplish this because, under federal election law, state parties may combine federal and non-federal money for use in campaign activities for both federal and non-federal candidates to pay for printed material, staff, GOTV, and other activities related to GOTV or volunteer involvement. These activities will be carried out primarily in areas targeted by the State party, with advice from the major candidates.

Democrats from throughout the state may be asked to join forces with their colleagues in key areas to help out at critical points.

Local Implementation

These are just a few of the ways the committees can help in the Coordinated Campaign. Work with the Massachusetts Democratic Party to implement the plan in your town.

The local committees should work with the DSC and other campaigns to appoint a local Coordinated Campaign Coordinator. This Coordinator is responsible for establishing a time line and local plan to execute the above campaign tasks.

Media

· Appoint a media coordinator

· Assign one person each month to write a letter to the editor

· Clip articles out of the local weekly and mail back to the DSC office and relevant campaigns

· Write up press releases using the information received from the

· DSC office or candidates

Precinct Coordinators

· Have a precinct captain for each precinct and assign the members of your committee accordingly

· Call registered Democrats within the precinct and get volunteers for phone banking, lawn signs, visibility, etc.

· List the 10 most influential people within the precinct

Targeting/Voter ID

· What are the Democratic areas to GOTV

· Voter registration

· Who will vote Democrat? Who needs a ride to the poll

· Who needs absentee ballots

Sharing your knowledge

Sharing local knowledge and customs is probably one of the most important roles for a town or ward committee to play. Where it is customary for sign holders to stand, knowledge of local bylaws and customs for lawn signs, assistance with developing walk route s for candidates and notifying the coordinated campaign of events that a candidate or surrogate should attend are all examples of areas where a local committee's knowledge is invaluable.

Conclusion

To make the Coordinated Campaign work, the participation of every Town/Ward/City Committee is essential. Communication is critical, and must be two way — from the grassroots to the Chair of the Party, and from the Chair of the Party to the local Committees. Just as critical are enthusiasm and determination. This plan cannot be implemented without the input and influence of local committees. The Democratic Party will be the embodiment of democracy, of citizen participation, grassroots organization and individual involvement. With the enthusiastic engagement of every local democratic committee across the state, we will set the stage for recapturing the open seats in this state.

D-3 Role of the State and local Committees in an election

Input from the local committee can be most help to candidates. New Democratic candidates should not have to start their campaigns from the ground up. Local committees should be able to provide the following:

· voter lists with telephone numbers

· voter history from the last several years’ elections

· list of local active Democrats

· fundraising ideas

· walking routes

· lists of members and associate members

· costs associated with advertising in the local media along with a list of which ones the local committee feels are most effective

· general background information on what are the major areas of interest and expertise of local volunteers

· area of town where visibility’s do the most good

· list of local organizations and facilities and who are key contacts

It is the role of the state and local committees to help Democratic candidates win elections. A candidate has to see tangible evidence that the Democratic party structure can help him/her run a successful campaign. As a result, there will be more allegiance to the Party and less of a tendency to back away from our platform. We need to be a relevant part of the candidate’s campaign effort if we want to build a strong united party.

E: How To Participate In a State or National Convention

E-1 There are two types of Conventions in Massachusetts:

· The State Issues Convention is held in odd numbered years for the purpose
of adopting a Party agenda and/or platform. The Platform is adopted the year preceding the convention that nominates the governor.

· The Nominating Convention is held in even numbered years for the purpose of
endorsing candidates for statewide office in those years.

E-2 Call to the Convention

The State Committee issues a call to the convention at least four months prior to the date of the Convention. In the call to the convention, the State Committee must provide for the election of at least 2,500 delegates. To ensure adequate representation at the Democratic State Convention, there is a provision for electing additional minority and/or youth delegates if the representation of these groups among the elected delegates does not reflect participation levels in the party, as defined in the Charter.

E-3 Delegates

The delegate positions are allocated on the basis of a formula giving equal weight to Democratic Party registration and to the average vote for Democratic candidates in the last general elections for the offices of Governor and President. The Preliminary Call to Convention has the method and rules for the allocation, as well as the list of individuals who qualify as ex-officio delegates.

E-4 Caucuses

These delegates are elected at a caucus, a gathering of enrolled Democrats convened by the Chairperson of the Democratic Ward or Town Committee where the caucus is held. The sole purpose of the caucus is to nominate and elect delegates to the Democratic State Convention.

Attendance at a caucus is open to all interested parties, however, only those enrolled as Democrats (in that town or ward) may vote to elect delegates. Non-voters must be seated separately from those voting in the caucus.

E-5 Number of Delegates

An equal number of male and female delegates will be elected, plus a delegate of either sex if there are an odd number of delegates allotted. Alternates are also elected. They may serve as full delegates if an elected delegate is unable to attend the Convention. They may be seated with their delegation if a delegate from their ward or town leaves the floor.

E-6 Slate Making

Slate making is allowed at caucuses. Attendees may be asked to vote for a group of men and women who are running together as candidates. Candidates may choose to run as a slate because they support a mutual candidate at a Nominating Convention, for example, or because they wish to support a specific platform or part of the convention agenda, or because they feel that organizing as a slate will enhance their ability to get elected.

Slates are not given any preference at a caucus and each member of the slate must follow the same nominating and election process as individual candidates.

E-7 Eligibility of Candidates

To be eligible to be a candidate for delegate you must:

· be an enrolled Democrat in the Town or Ward in which you intend to run.

· be present and vote at your town or ward caucus (unless otherwise determined by caucus rules).

· give your written consent to be a delegate at your caucus.

· be nominated with two “seconds.”

· you may make a two minute speech and distribute one sheet of paper listing your qualifications and ideas.

In addition to the delegates elected at a caucus, ex-officio delegates to the convention have voting privileges. These may include members of the Democratic State Committee, members of the State Judicial Council, the chair of each city, ward and town Committee (if the chair cannot serve or is already a delegate in another capacity, the highest ranking officer becomes the ex-officio delegate) shall serve, and the Democratic elected members of the General Court and Congress and state constitutional officers.

E-8 Affirmative Action

Each delegate selection plan includes affirmative action goals for traditionally under-represented groups. In the delegate selection process, make every effort to see that these goals are achieved.

E-9 Information Regarding Running for Delegate in a National Convention

The procedure for running as a national delegate is separate from the Massachusetts State Convention Delegate selection procedure. The following is a brief summary. A voter wishing to run for delegate to a national convention should procure a copy of the Massachusetts delegate selection plan when it is available. The voter should be a registered Democratic voter well in advance of the Democratic Primary. He/She should be prepared to file a statement of candidacy with the state committee, which includes, among other things, a statement of presidential preference. The voter will likely compete for a district level delegate position at a district caucus following the Presidential Primary. If the voter wishes to compete for a pledged party leader / elected official position or an at-large position, he/she will likely do so at a meeting of the state committee following the district caucuses.

The key point is that the Democratic Party’s national delegate selection process is open. First-time candidates for delegate are elected and go to the convention often. At the same time, party leaders and activists, for a number of reasons, are in strong positions when they seek delegate positions. Regular participation in party affairs can only be helpful to those who have an ultimate goal of winning a delegate spot to the next national convention.

Additional information is available at the Massachusetts Democratic Party’s website — www.massdems.org.

Section 2: Role of the Democratic State Committee and its Members

A-1 Members of the State Committee

The members of the Democratic State Committee shall be:

a......... two men and the two women elected from each state senatorial district;

b......... members of the Democratic National Committee from Massachusetts;

c......... Massachusetts Democratic constitutional officers, Massachusetts Democratic members of the United States Congress and the highest‑ranking Democratic member of each of the Massachusetts Senate and House of Representatives;

d......... four men and four women who are youth, having not reached the age of 36, and two men and two women who are members of the College Democrats of Massachusetts (when possible); these members shall be elected by the Democratic State Committee. Student members shall serve two‑year terms.

e......... Affirmative Action members not to exceed 10% of the entire membership not counting the Affirmative Action members and equally divided between men and women. They shall represent traditionally under‑represented target groups as identified in the state Party's affirmative action plan in such numbers and/or percentages of said target groups as the State Committee consistent with the Charter, shall determine.

f.......... two veterans, one male and one female; and

g......... ten members representing organized labor, equally divided between male and female

h......... 5 men and 5 women who are gay and lesbian Democrats.

i.......... 2 members representing the disabled (one of each sex)

j.......... 2 French speaking members (one of each sex)

k......... 2 Portuguese speaking members (one of each sex)

I.......... 2 Senior citizens (one of each sex)

m........ former or current members of the State Committee who served as such for twenty or more years

n......... the treasurer and the deputy treasurer(s) of the State Committee if chosen in accordance Article IV(a) of the State Committee Bylaws and not previously elected a member of the State Committee.

o......... at-large members equal to the number of discrepancy between male and female members to gender balance the State Committee.

A-2 Responsibilities

The State Committee and its members have the responsibility of:

· Coordinating and conducting the Party’s State campaigns

· Filling vacancies in nominations for statewide and Congressional offices

· Formulating and disseminating statements of Party policy

· Raising and disbursing moneys needed for the successful operation of the State Committee

· Maintain regular communications with and provide training, information and other services to town, ward and city committees

· Publicly support the Party’s nominees and shall not publicly support any opponent

· Meet at least twice each year with members of town, ward and city committees in district

A-3 The Convention

The State Convention is the highest authority of the Democratic Party. It has the authority to amend the Charter, endorse candidates for state wide office, and adopt the state party platform.

Between the State Conventions, the Democratic State Committee is charged with the responsibility of conducting the business of the Party.

A-4 Officers

The State Committee elects from its members a Chairperson, 2 Vice Chairpersons (one of each sex), Treasurer, up to two Deputy Treasurers, secretary and other appropriate officers. A majority of the members of the State Committee present and voting may suspend this requirement for the office of treasurer, deputy treasurer, legal counsel and deputy legal counsels.

A-5 Chairperson

The Chairperson is the chief executive officer. The Chairperson calls the state committee meetings, presides over such meetings, acts as spokesperson, directs the organization and its activities. With the approval of the state committee, he/she appoints an executive director and any additional staff, persons to sub-committees and may name other sub-committees.

Only the Chairperson is empowered to incur liabilities binding on the State Committee. The salary of the Chairperson, if any, must be established by the State Committee, provided, however, the liability is reflected in the Treasurer’s Report presented at each meeting.

A-6 Vice-Chairpersons

There is a male and a female Vice-Chairperson. A vice chairperson serves as Chairperson during the temporary absence or incapacity of the Chairperson and may also perform additional duties as requested by the Chairperson or State Committee.

A-7 Secretary

The Secretary maintains a record of all the proceedings of the State Committee, sends out notices of meetings, may delegate ministerial duties to clerks or assistants and all other duties appropriate and consistent with the office.

A-8 Treasurer

The Treasurer is bonded and shall open a bank account in the name of the State Committee and deposit all moneys received.

The treasurer’s report shall be read at each meeting and a copy submitted to each member.

The Treasurer will pay by check all authorized expenditures.

The treasurer’s accounts shall be reviewed annually by a certified public accountant selected by the Chairperson, a report of this audit shall be read at the next months meeting.

The Treasurer shall deliver to his/her successor all money and property of the State Committee within 15 days after the successor takes office, at which time an audit will be made by a certified public accountant chosen by the Chairperson, a copy of which will be sent to each member.

In case of the necessary absence of the Treasurer, the Chairperson shall designate a member to serve as treasurer until his/her return.

The Treasurer may delegate temporarily any and all duties to a deputy treasurer, who is elected and who need not be a member of the State Committee.

A-9 Vacancies

A vacancy on the Committee occurs when a member dies or is permanently unable to serve, resigns, is no longer a Massachusetts resident or ceases to be an enrolled Democratic voter.

These vacancies shall be filled by a majority vote of the members present and voting at a meeting of the State Committee.

Should a vacancy occur prior to three (3) months of an expiration of the members term, the State Committee members, ward, town and city chairs in the Senatorial District are to be notified of the vacancy and notification of the date, time and location of a caucus to elect a new member must be made prior to at least 2 weeks of the caucus.

A-10 Removal of Members

Members of the State Committee except for ex-officio members, may be removed by procedures guaranteeing adequate notice and due process and by a two thirds vote of the membership of the State Committee present and voting at a duly noticed meeting for:

· failure to fulfill their role and discharge their responsibilities

· failure to attend at least half of regularly scheduled committee meetings during any calendar year

· public support for or financial contribution to an opponent of a nominee of the Democratic Party

· unauthorized use of the Party name or resources

· conviction, after appeals are exhausted, of a criminal offense other than a misdemeanor.

A member must be given an opportunity resign before notice of the hearing on the question of removal is given to the membership of the committee. This person shall have 30 days to appeal to the Judicial Council, and the vacancy may not be filled until the final decision is made by the Judicial Council.

A-11 Meetings

The State Committee shall meet at least 4 times each year, at least once each quarter, at the call of the State Committee chair. These meetings will be held on a regional basis.

A special meeting may be called by the Chairperson or Secretary upon receipt of a signed petition from no fewer than 25 members of the State Committee.

A-12 Order of Business

The order of business at meetings shall be as follows:

1......... calling the roll of members

2......... reading the minutes of the previous meeting

3......... report of the Treasurer

4......... report of other officers and of committees or sub-committees

5......... reading of communications

6......... unfinished business - new business

7......... comment period

8......... adjournment

The order of business may be waived by a majority vote of the members present and voting.

Meetings shall be conducted in accordance with Robert’s Rule of Order (1980 version) except to the extent that the Commonwealth by-laws provide otherwise.

A-13 Sub-Committees

Sub-Committees of the State Committee are as follows:

· By-Laws

· Charter Amendments

· Affirmative Action Outreach

· Affirmative Action and Labor Nominating

· Public Policy

· Field Services

· Rules

· Development

· Compliance

· Credentials

· Campaign Services

· J.F.K. Scholarship

· Platform and/or Political Agenda

The Chairperson (who appoints all members of each Sub-Committee), with the advice of the Executive Committee, shall appoint a Chairperson for each such Sub-Committee. The Sub-Committee chairpersons do not have to be members of the State Committee. Non-State Committee members shall not exceed 25% of the membership of any single Sub-Committee.

A-14 Executive Committee

The Executive Committee shall consist of all chairpersons of sub-committees, all State Committee officers, all Massachusetts Democratic National Committee members and other people the Chairperson may select.

A-15 Summary

The State Committee and its members are responsible for:

· the policies and processes of the Democratic Party in Massachusetts

· electing committed Democrats to office

· building the Democratic Party at the grass roots

· facilitating communication between the city/ward and town committees and the State Committee

· being the liaisons between the Democratic Party at the state level and the Democratic Party at the local level

Get to know your State Committee members, they are a great resource. Invite State Committee members to your meetings and events. Need a speaker for your meeting? Ask a State Committee member.

State Committee meetings and Sub-Committee meetings are listed on the DSC website and are open to the public. Check the calendar section at www.massdems.org. If there is a meeting near you or of interest to you, please consider attending.

Section 3: Party Documents

To download current versions of the following Party Documents, go to http://www.massdems.org/about/aboutyourparty.cfm

· Charter of the Democratic State Committee

· By-Laws of the Democratic State Committee

· Platform of the Massachusetts Democratic Party

· Method of Selecting Demeocratic State Committee Members in State Senatorial Districts for Conferences in Four Year Seats

· Frequently asked Questions

Section 4: Media Tips

A: Creating a Community Media List

Reporters tend to move around, from newspaper to newspaper, television station to television station, radio station to radio station. So, your own local list is the most valuable one to you ‑ and one that you will need to update each year. It should include daily and weekly newspapers, television and radio news and talk shows, political publications and local cable stations.

If you are starting from scratch, simply buy a local newspaper and call the newsroom get your contact information. Do the same for the local radio, cable and television stations.

WHO YOU NEED TO KNOW IN THE NEWSROOM

NEWSPAPER (large circulation. metropolitan daily)

Publisher ‑The chief operating officer of a newspaper. Not usually involved in the day-to-day newsgathering operation. The top person in the chain of command.

Editor ‑The head of the newsroom. Largely an administrative job, but a good one stays in touch with daily news flow and the reporters who cover the news.

Managing Editor ‑ The number two position in the newsroom. More hands‑on and in touch with the day‑to‑day operation of the paper.

City Editor ‑ Oversees the daily news coverage and decides what will be covered by reporters. Make sure you have the current City Editor’s name so you can address news releases to this person. The City Editor is always looking for stories that can be “personalized.”

Editorial Page Editor ‑ Oversees the editorial and commentary section and writes and selects the editorials and opinion pieces. Send op‑ed pieces and letters to the editor to this person.

Reporters ‑ The backbone of the newspaper. Some are assigned special ‘beats’, such as city or town hall politics. While many reporters are assigned stories, beat reporters are always on the lookout for original stories. Send topic‑specific news releases to these reporters and share a good story with them.

WEEKLIES

Publisher ‑ May own the paper and serve as the editor as well.

Editor ‑ Oversees the news operation of the paper. Send news releases to the editor of a weekly. This is the person to whom you will send your positive or negative comments regarding stories in the newspaper.

Reporters ‑ Usually they cover several beats plus some general assignments. Send news releases to the appropriate reporter. This is the person you want to know. Remember, they need to know what’s going on and will really appreciate your insight and direction.

TELEVISION AND RADIO

General Manager ‑ Oversees the entire station. Equivalent to the publisher at a newspaper. Not usually involved in news coverage, but again, is the top of the chain of command.

News Director ‑ The main supervisor of the day‑to‑day, newsgathering operation.

Executive Producer ‑ Similar to the Managing Editor at a newspaper. Makes the final decision on what will be broadcast in the news programs.

Assignments Editor ‑ The City Editor in a television or radio newsroom. Assigns stories to reporters. The most harassed person in television newsroom, but usually knows what is going on. Address news releases to the Assignments Editor.

Public Affairs Producer ‑ Schedules guests for a public affairs program (or talk show). Send news releases about upcoming events or issues to the Public Affairs producer as well as the host of the program.

Television Reporters ‑ Same as newspaper reporters, except they are accompanied by a cameraman. A good television reporter wants a story that has good picture possibilities. A visiting dignitary sitting and making a statement (talking head) does not make a good television news story.

Radio Public Affairs/Talk Show Producer ‑ Schedules guests for a public affairs program or talk show. Send news releases about upcoming events or issues to the Public Affairs producer. Differs from the Public Affairs Director who handles public service announcements. (PSAs).

THINGS TO REMEMBER

A news release has to be about THE NEWS. Send a release ONLY when you have something newsworthy to say: i.e. announcement of a meeting, a caucus, election of committee officers, etc. A newsroom receives hundreds of releases and other announcements weekly.
You will be more credible to a City Editor or Assignments Editor if you do not waste time making a point or explaining the news angle of a story.
E‑mail your news release one week before the event. Call a day before to see if the City Editor or Assignments Editor received your e-mail (and gives you more one opportunity to reacquaint yourself with the editor).
Do not call to announce that you are sending an e-mail.
If the City Editor or Assignments Editor does not seem interested in your release or statement, thank him (or her) for the time and hang up.
When discussing a story with a television Assignments Editor, describe what visuals can be used (a nursing home, a doctor treating a patient) to highlight the story.

Remember, television is a visual medium.

B: Media Interview Tips

Why Participate in Media Interviews?

One of your goals is to inform the public about the many issues associated with your committee and the Democratic Party. Media interviews are an extremely efficient way to deliver important information to the greatest number of people.

All Media Opportunities are Not Created Equal!

Nearly every, media interview is different. It is important to learn as much as you can about the specifics of an interview in advance, in order to prepare. Print, radio and television interviews are all different. Interviews vary by subject, intensity, and other factors.
It is golden rule of media interviews that the person being interviewed has the right to know ‑ up front and before the interview ‑ who the interviewer is, what the subject of the interview is, and how the interview will be used. So do not be shy about asking these basic questions.

Prepare, Prepare, Prepare and Prepare!

Find out as much as you can about the interview.
Be very clear‑ in your own mind about your key message. Make a brief list of important points that you want to make in the interview. Pull together whatever material can help you and be familiar with the material before the interview. Stay with three or four themes or key messages. Do not let yourself be pulled away from your goal for the interview.
Be prepared for the “worst case scenario.” Anticipate the worst questions that could be asked and be ready with answers. For example, what if the interviewer adopts a Mike Wallace‑60 Minutes style? Try not to get angry or flustered. Stay calm and stick to your message.
Anticipate the questions you might be asked. Practice answering them. If the interview is for radio or television, you may want to record your answers on a cassette to get an idea of how your answers sound or ask someone to practice with you. Do not worry about how your voice sounds; concentrate on what you want to say.

Relax ...And “Keep it Simple.”

Relaxing before the interview is difficult for most people. Interviews, particularly for television, can be unnatural and stressful. Give some thought to what can help you relax before an interview (deep breaths, reciting a mantra or taking a nap are some of the techniques that come to mind). The better prepared you are, the more comfortable you will be.
Another golden rule of media interviews is that no interviewer can make you say something you do not want to say. You are in control of what you say. Do not be afraid to say politely that (a) you do not know the answer to the question; (b) you are not the right person to answer the question; or (c) the question misses the point and the point is...
Note that answer “c” is the best way to respond to certain sensitive questions. If you do not want to answer the question, use it as a bridge to get across one of your key messages. Do not ever say “no comment;” that makes you look like you have something to hide (remember, there is no Fifth Amendment when doing media interviews). Be cordial, but stay in control.
Remember ...broadcast journalists are always in search of the all important sound bite. Speak slowly and in short, strong, declarative sentences. Whenever possible, include the question in your answer.
Avoid technical language and jargon. Keep your answers simple. Assume no prior knowledge on the part of your interviewer or the audience.
Do not wait for the “right” questions. Use the interview to get your points across.
Feel free to refer to notes. Have useful reference materials handy.

FOLLOW‑UP

Make sure that the reporter knows how to reach you to answer any additional questions. It’s always better to correct misunderstandings before they appear in a story.
You also have the right to know when the story will run or the show will air. Feel free to ask.

C: How to Handle Tough Questions during Media Interviews

Reporters thrive on conflict, and will often ask “loaded” questions, hoping to get a controversial or more interesting answer. Here are a few tips on handling these tough questions.

1. THE LOADED QUESTIONS

Reporters sometimes “load” their questions with a slant designed to shape your answer. Don’t buy their argument. Simply rephrase the question as you think it should be answered, and then make one of your key points.

Question: “Could you explain to me why it is that Representative So‑and‑So, who is a registered Democrat, really is more aligned with the Republican governor and the Republican Party?”

Response: “First, I don’t agree with your assertion that Representative So‑and‑So is more aligned with the Republican Party. I know Representative So‑and‑So and he has been a tireless supporter of the Massachusetts Democratic Party and our values . . .

2. PERSONAL OPINION

When you serve as a spokesperson, your personal opinion should never enter into interviews.

Question: “Do you think that Governor Swift should run for election, given that she has three babies at home? Don’t you think it would be better for her family is she staved at home a few years?

Response: Either say, “I’m here as a spokesperson today, so I’ll confine my comments to the position of our Democratic committee. We believe that...” or say, “That’s really a personal choice for the Governor to make. What I would like to talk about is the lack of leadership she has provided during her tenure as Acting Governor.”

3. ABSENT THIRD PARTY

Reporters sometimes try to get interesting quotes by asking you to react to a statement made by somebody else. Often, though, you have no way to know whether the person was quoted accurately.

Question: “Senator Jones said the other day that the Democratic Party just doesn’t get it. And that’s why you’ve had such a difficult time electing a Democratic governor in this state. What exactly did he mean? “

Response: “I did not hear that statement and, therefore, cannot comment on what the Senator may have said. But I can tell you that we have a group of uniquely‑qualified Democratic candidates running for governor and we are extremely confidence that the Democratic Party will take over the corner office in 2002.”

4. GUILT BY ASSOCIATION

Question: “The League of Women Voters’ political education efforts have recently been criticized because the group endorsed certain Republican candidates. Doesn’t this undercut the credibility of your efforts?”

Response: “No. We’re a completely separate organization. We are both political organizations, but are not aligned in any way. “

5. WORDS IN YOUR MOUTH

Reporters may try to put words in your mouth. Sometimes, they try to spark you into a controversial answer. Other times, they simply want you to give a shorter, more quotable answer. Be wary of these questions in any case.

Question: “So you’re acknowledging that the Democratic Party will have a tough time beating Governor Swift in 2002?”

Response: “That is incorrect. What I said is that Governor Swift is a formidable campaigner and if we underestimate her, we do so at our peril.”

6. CHEAP SHOTS

Don’t let anyone insult or “tease” you. One of the purposes of engaging in an interview is to improve the image of your Democratic committee and the Democratic Party.

Question: “Well, everyone knows Massachusetts Democrats are all for big government and for spending every cent to pay for these big government programs. “

Response: “That’s a wildly inaccurate generalization. In Massachusetts, the Democratic Party embraces many philosophies and ideologies. We do, however, support programs that seek to improve the quality of life for all families ‑ including, improving the quality of public education, providing access to health insurance for all families, and securing social security for all seniors.”

7. IRRELEVANT QUESTIONS

Use irrelevant questions to your best advantage. Bridge back to what you want to talk about.

Question: “Why aren’t the Democrats of this state concentrating on the big picture‑the war on drugs?”

Response: “Of course we’re all concerned about the war on drugs as it affects our youth. But within our own community there are so many other issues of immediate concern to the neighborhoods, including crime prevention, education and health care.”

D: Radio Talk Shows

Organization of a Radio Talk Show and How to Get Your Message Through

America has discovered the medium of call‑in radio in a very big way. Shows across the country now fill the airwaves as hosts of every political persuasion offer up gusts to talk about everything from health care reform to presidential politics to financial planning. The call‑in radio format is perhaps more popular on commercial stations ‑but non‑ commercial, public radio stations are quickly catching up.

Volunteers should make every effort to become familiar with the call‑in programs in their vicinity and learn how to use them to get coverage of their issues.

Identify Local Call‑In Shows

The first step is to determine where a call‑in show is produced and who is the producer. (Your local telephone pages will probably list the stations in your area under “Radio Stations and Broadcasting Companies.” The library may also have directories of news media outlets in the reference section.); in most cases, that person is not the host you hear on the air.

An initial phone call to introduce yourself and to verify what kinds of topics are of interests to the producer is a good second step. It’s probably not wise to offer your own ideas in this first conversation. Rather, follow up the call with a short letter thanking the person for his or her time and giving an overview of the kinds of issues you will be letting them know about from time to time.

Suggest Topics and Other Guests

Most good call‑in shows welcome and actively search out topics for which they can offer the listener a real debate: two sides of an issue where there is some fundamental disagreements between the guests or the guest and the host.

Keep this in mind as you suggest topics and even go so far as to recommend to the producer someone who would be an excellent second guest to articulate the other point of view.

The producer may not end up getting that person, but he or she will appreciate the fact that you offered a name!

Listen and Prepare

Once you have been successful and have been booked on a show prepare!

Listen in advance to the host who will be doing the interview and note his or her style:

Does he cut guests off before they can finish a point?
Does she ask inflammatory questions in an effort to spark debate?
Does he genuinely seem interested in letting his guests(s) state their position?

During the show make certain you speak directly into the phone or the microphone. Be crisp and sound truly passionate about what you’re saying. Unlike with television, your voice has to really carry your message.

Make sure you write down the first names of the callers and when you speak to them use their name. Be respectful of the other guests and the callers no matter how absurd their statements. Be the strong voice of reason.

At the end of the interview, make certain you thank your host for having you. Tell him or her it was a pleasure.

Above all else, try to relax and be yourself. You don’t have the pleasure of a TV camera trained on your every flinch. Speak from your heart and your knowledge of the subject.

Speech/Presentation Tips

Preparing Your Talk

Organize your remarks carefully. Utilize the traditional rule of public speaking: headline; tell them what you are going to tell them; tell them; and then tell them what you told them.
Summarize key messages. Build no more than three main points into your presentation.
Keep statistics to a minimum. Data are for handouts. Ideas are for presentations.
Limit your presentation to 20‑40 minutes, including the question‑and‑answer period. (“The mind can only absorb what the seat can endure.”‑quote from a volunteer).
Rehearsing is important. Make time for it.

Delivering Your Talk

Be Yourself: Credibility is a speaker’s most valuable asset.
Practice eye control. Address your audience on a one‑to‑one basis, focusing on each person for four to six uninterrupted seconds. This is difficult, so practice.
Be energetic. Gestures can add impact to your message and release nervous energy.
Do not be a “lectern‑leaner. “ To avoid the temptation of gripping or leaning on the lectern, stand about six inches behind it. Do not pace or shift your feet. Place yourself, firmly and use your body to release productive energy.
Make Q&A important. Try to anticipate questions before your presentation and prepare your answers. Do not relax! Maintain eye control and keep your energy level high.
Repeat the question for the entire audience. This is not only a courtesy; it also is an excellent technique for buying time to prepare an answer. Avoid the pitfall of a one‑on‑one discussion with a questioner. The questions and the answers become the property of the total audience.
Use visual aids. This can increase an audience’s attention, retention, and understanding. Visual aids should be large, colorful, and simple, yet prepared with care.

Concluding Your Talk

End the presentation with a summary of the main points.
If you are giving a talk to persuade people, your conclusion should include a call for action.
Use Q&A to reiterate your major point.

Handling Difficult /Hostile Questions

Raise your hand when asking for questions. This demonstrates the way audience members can be recognized.
After answering a question, raise your hand again. This signals that you have completed your answer and that you are ready to take the next question.
Pay close attention to the questioner after selecting that person. Do no think about the answer before you understand the question.
Repeat or re‑phrase the question. This gives you the opportunity to remove hostile, negative or compromising words from the question. Paraphrase, if necessary. to assure you understand the question.
Break visually from the questioner. By looking at other members of the audience, you show that the question also involves them. Courtesy demands, however, that you pay attention to the questioner.
Finish your answer by focusing on someone other than the questioner. This prevents head‑to‑head confrontation with a hostile questioner, and it can help avoid additional questions from that person.
Avoid confronting hecklers directly, if possible. You have ultimate control over the flow of your presentation — “podium power.” Strive to appear cool, professional, and in control. If a heckler persists, you may want to poll the entire audience‑“How many of you would like to hear the rest of my presentation?” This technique generally defuses the situation.

Always Remember

If you’re enthusiastic, energetic, and treat each member of the audience as an individual, you’ll be a speaker who is remembered! And whose message will be remembered!

Section 5: Appendix

A. Directories

To download current versions of the following directories and information, go to www.massdems.org. and insert here.

· Staff of the Massachusetts Democratic Party

· Chairs of the Democratic City. Ward and Town Committees

· Members of the Democratic State Committee

· Congressional and Senate Delegations

· Democratic Massachusetts Legislators

· Campaign Contacts

· Other information may be added from time to time

B. Sample Agenda

Date:

Time:

Place:

1. ...... Call to Order

2......... Call the roll of officers and members

3......... Reading the minutes of past meeting
Amended/Accepted

4. ....... Treasurer’s Report
Amended/Accepted

5......... Reports of Officers/Standing Committees

6......... Communications addressed to committee

7......... Old or unfinished Business

8......... New Business

9......... Democratic State Committee report/news/communications

10....... Guest speakers

11....... Move for adjournment

C. Local Access Cable

Most towns offer local access cable TV. Most of these are looking for additional programming. Find out if there is a local talk show or consider starting your own. Many local access stations will help you with the technical aspects or offer training to start your own show.

A local talk show can be fun and informative. Many local talk show hosts allow (or prefer) that you send a list of questions and/or an outline of what you’d like to discuss. Make sure the questions will lead to the answers you want to give — that is, that your core message will be brought out by the questions. Make sure your material arrives in plenty of time for the host to prepare for the show in advance. Remember that the host probably knows LESS about the subject than you do. Don’t be afraid; you’re there because you’re an authority.

Tom Bergeron — a host of a Boston-area talk show for several years — used to tell his guests to “think of this as a conversation in a badly decorated living room.” Forget the cameras, forget the mike clipped to your short, and just relax. Answer the questions as though you and the host (and other guests) were alone in Starbuck’s over a mocha latte.

D. Brochure

Several towns have Democratic Town Committee brochures. A brochure is very useful for many reasons. It can be given out at events sponsored by your Committee. It is very useful for responses to inquiries. The format included here does need to be updated occasionally to reflect changes in elected officials. If you would like a typical brochure in a disk format, you may contact the Field Services Committee for assistance.

E. Website

Websites are a fun and creative way to advertise you DTC. You can post meetings, events, pictures, and contact information for members and candidates. Web hosting sites are available for evern the most thrifty budget. If you do not have a member with website skills, check with the Field Services for assistance.

F. E-mail

E-mail is a fast cost effective way for DTC's to communicate. Every DTC should consider establishing an e-mail group through which announcements of meetings can be sent out. An advantage of e-mail is that people who are not members but are accessional interested in participating can be included cost and time effectively. A disadvantage is may people receive so much e-mail, it is easy for information to be missed.

Included is an example of a newsletter established by a DTC chair who is also a DSC member. This e-mail is used to communicate events of possible interest to Democrats within the town. It is also used to communicate information on area events of possible interest to Democrats throughout the district. Some good informational email lists you may consider subscribing to emailing directly and put “subscribe” in the heading.

ó Ddemdispatch@yahoogroups.com

ó Demchairsforum@yahoogroups.com

ó Massdemsguide@yahoogroups.com

Greetings from Kate
Dear Democrats,

Thanks to all who supported my race for delegate. I am honored to have been elected delegate in support of Senator Hillary Clinton. Congratulations to all who were elected on Saturday. Thanks also to those who ran for delegate.

The Middlesex and Worcester Democratic Coalition is holding our second Annual Brunch on Sunday. Senator John Kerry will be the keynote speaker with special guests Congresswoman Niki Tsongas, Senator Pam Resor and Representatives Pat Walrath and Jamie Eldridge. We are expecting a number of candidates for State Representative. Details in the calendar section. It should be a great event.

A number of Charter Amendments were submitted to the Massachusetts Democratic Party prior to the March 21st deadline. The amendments will be reviewed by the Charter Review Committee on Tuesday, April 15th at 6:00 pm at the Massachusetts Democratic Party Headquarters, 56 Roland St., Suite 203, Boston. All Democrats are welcome to attend. Go to www.massdems.org to view the proposed amendments. Thanks to the Democratic Party for posting this information.

There are all kinds of great events listed in the calendar section. Check them out & find something of interest to you.

Democratically yours, Kate Donaghue

Ideas for Committees - Delegate Meeting with Area Democrats
Invite Democratic voters from your town or ward to meet with the delegates who will represent them at the State Convention. It is a great opportunity to send a press release and let your community know that there are Democrats who will be representing them at the State Convention. In addition to meeting with any voters who might attend, it is a chance for the delegates to meet with each other. More experienced convention attendees can give newer delegates an idea of what to expect.

You Have to Laugh Occasionally
Q: How many Floridians does it take to change a light bulb?
A: Don't know for sure, they're still counting.

Q: How many politicians does it take to change a light bulb?
A: Two. One to change it, and another one to change it back again.
A: Four, one to change it and the other three to deny it.

Q: How many professors does it take to change a light bulb?
A: Just one, but once we get tenure, we don't change anymore.

Q: How many professors does it take to change a light bulb?
A: Only one, but they get three journal articles out of it.

Q: How many law professors does it take to change a lightbulb?
A: You need 250 just to lobby for the research grant.

Event details:

*04/11/2008 10th Annual Friday Night Spaghetti Supper with Rep. Canavan and LG Tim Murray*
Friday, April 11, 5 - 8 PM
VFW Post 1046, 283 North Quincy Street in Brockton
Committee to Re-Elect Christine E. Canavan will be hosting the 10th Annual Friday Night Spaghetti Supper. The suggested donation is $15 per person, as always smiling children can eat for free. Guest Speaker LG Tim Murray.

04/11/2008 Dinner Reception in Honor of Senator John Kerry
Friday, April 11, 6 - 7:30 PM
Home of Shahid and Iffat Khan, 116 Parker Road, Framingham, MA
"Save the Date" for a dinner reception in honor of Senator John Kerry.
Sponsor: $2300, Host: $1000, Friend: $500, Supporter: $250
To join the Host Committee please contact Victoria Yang vyang@johnkerry.com or 617-470-4601.

04/11/2008 Kickoff Fundraiser fo Michael Moreco
Friday, April 11, 7 PM
Marshfield Yacht Club, Marshfield
Get the 411 on 4/11. The Committee to Elect Michael Maresco State Rep. will host its Kickoff fundraiser event with a buffet dinner and dancing to music by Liz Raven of WATD. Supporter $25, Friend $50, Sponsor $100. For information email mikemaresco@aol.com or call Kathleen at (781) 837-0431.

04/12/2008 GLAD Breakfast Meeting at SKIP's in Chelmsford
Saturday, April 12, 8 AM
Skip's Restaurant, 116 Chelmsford Street, Chelmsford (Route 495 at Exit 34/Route110)
$5.00 to cover breakfast. Contact Marie Sweeney at sweeney133@comcast.net for more information.
Greater Lowell Area Democrats member towns: Bedford, Billerica, Chelmsford, Dracut, Groton, Lowell, Pepperell, Tewksbury, Tyngsboro, Westford.

04/12/2008 The Third Annual Three Towns and Two Cities Breakfast
Saturday, April 12, 9 AM
Nicholson Hall, 9 Harris Street in Newburyport
The Democratic committees of Amesbury, Newbury, Newburyport, Salisbury, and West Newbury invite fellow Democrats to a buffet breakfast with federal, state, and local Democratic leaders. Proceeds will fund a regional Democratic headquarters this fall. Officials planning to attend include Congressman John Tierney, State Senator Stephen Baddour, State Representatives Harriett Stanley and Michael Costello, Essex District Attorney Jon Blodgett, Governor's Councilor Mary-Ellen Manning, Chair of the Massachusetts Democratic Party John Walsh, and Democratic Candidate for United States Senate Ed O'Reilly. Tickets are $25.00-- $50, $100, and $200 sponsorships are available. Those interested in sponsoring the event or in purchasing tickets should contact:
Roger Benson, Amesbury, 978-388-3736

04/12/2008 Mansfield DTC Breakfast with Barney
Saturday, April 12, 9 AM
Elks Hall, 140 North Main Street, Mansfield
3rd Annual Breakfast with Barney. The Mansfield Democratic Town Committee is holding their 3rd annual breakfast fundraiser with Congressman Barney Frank. Tickets are $15 per person. The public is invited to join us for good food, hear a great Congressman, and enjoy the company of other Democrats!
Contact: Chairman Kevin Doyle Email: kdoyle@nage.org Web Site: www.mansfielddems.org

04/12/2008 Somerville Ward 2 Meeting
Saturday, April 12, 10 AM
Public Security Building on Washington Street
DSC member Kate Donaghue will speak about the DSC, City/Ward Committees and how they intersect.

04/12/2008 Brewster DTC Meeting
Saturday, April 12, 10 AM
Brewster Council on Aging, 1671 Main St.,
Guest Speaker SHEILA LYONS, Candidate for COUNTY COMMISSIONER, and DON SHOBER, Chair of the BREWSTER FINANCE COMMITTEE. Contact: Chair, Howard Bender @ hbender315@comcast.net.

*04/12/2008 Norton DTC Meeting*
Saturday, April 12, 10 AM
19 Fordham Dr, Norton, MA 02766 All welcome, meeting to be held at the home of Larry Houser, Norton DTC Chair. Contact: Larry Houser Phone: 508 622 1800 Email: newenglandhoops@comcast.net .

*04/12/2008 Congressman John Tierney Town Hall Meeting in Danvers*
Saturday, April 12, 10:30 AM - Noon
Holten Richmond Middle School, 55 Conant Street, Danvers
Please contact my office at 978-531-1669 or visit http://tierney. house.gov for more information on the meeting listed above and on an upcoming on-line community meeting.

04/12/2008 Yarmouth DTC Lunch with LG Tim Murray
Saturday, April 12, 11 AM - 1 PM
Skipper Restaurant 152 So Shore Dr., So Yarmouth
$25.00 for info and menu email Bob Isadore Chair at velore20@msn.com

*04/12/2008 Congressman John Tierney Town Hall Meeting in Wilmington*
Saturday, April 12, 1 - 2:30 PM
Buzzell Senior Center, 15 School Street, Wilmington
Please contact my office at 978-531-1669 or visit http://tierney. house.gov for more information on the meeting listed above and on an upcoming on-line community meeting.

*04/12/2008 Hudson DTC Meeting*
Saturday, April 12, 1 PM
Hudson Fire Headquarters, 1 Municipal Drive (corner of Cox St near the DPW)

04/12/2008 Maynard DTC Meeting
Saturday, April 12
Maynard Public Library, 77 Nason Street, Maynard
Special guest Gus Bickford of the DNC will address the Maynard DTC and answer questions. We will then hold our monthly meeting. All interested Democrats are welcome. Contact: Lucia Giudice 617-620-0502 lucia.giudice1@verizon.net www.maynarddems.org

*04/13/2008 Breakfast in Honor of District Attorney Joe Early, Jr. *
Sunday, April 13, 9 - 11:30 AM
Viva Bene, 144 Commercial Street, Worcester, MA
The Committee to Elect Joseph D. Early, Jr, cordially invites you to attend a breakfast in honor of District Attorney Joe Early Jr. Suggested Donation: $35.99 per person. Children are wlecomed as our guests.

04/13/2008 Annual John R. Buckley, Jr Jefferson/Jackson Breakfast
Sunday, April 13, 10 AM - Noon
VFW Post 1046, 283 N. Quincy Avenue, Brockton
Annual Register of Deeds John R. Buckley, Jr Jefferson/Jackson Breakfast
$15 per person or $20 per family.
Guest speakers State Representatives Tom Calter and Allen McCarthy.
Hear from Plymouth County's "Newest Bright Stars" on the Hill.
Contact Pamela Berry at 781-871-1510.

04/13/2008 Longmeadow DTC Democrat of the Year Breakfast
Sunday, April 13, 10 AM
Twin Hills Country Club, 700 Wolf Swamp Road, Longmeadow
2008 Award- State Senator Gale Candaras, LDTC member achievement award- Jim Goodhines. To receive an invitation or for more information contact Candy Glazer, Chair: Longmeadow Democratic Town Committee candy127@comcast.net 413-567-9303 www.longmeadowdemocrats.com .

*04/13/2008 MW Dems Regional Awards Breakfast in Hudson with Senator John Kerry*
Sunday, April 13, 10 AM - Noon
Hudson Portuguese Club, 13 Port Street, Hudson, MA
Senator John Kerry will be the keynote speaker with special guests Congresswoman Niki Tsongas, Senator Pam Resor and Representatives Pat Walrath and Jamie Eldridge. We are expecting a number of candidates for State Representative. "Democracy in Action Awards" will go to Democrats throughout the district. RSVP to Sue Kennedy. 978-264-9165; sue_kennedy@comcast.net Suggested donation $25.

04/13/2008 Barney Frank Reception for Rep. Angelo Puppolo
Sunday, April 13, 2 - 4 PM
Barney Estate Carriage House, Forest Park, Springfield, MA
Congressman Barney Frank, Chairman, House Committee on Financial Services, requests your presence at a "Special Afternoon in the Park" reception honoring State Representative Angelo Puppolo. Suggested donation: $100, $50, $35, $25.

Submitting Events
The Democratic Dispatch is a more or less weekly e-mail newsletter for Democratic events across the state. Your editors are Kate Donaghue and Pace Willisson. We edit this as volunteers as our way of promoting the Democratic Party, Democratic candidates and the Democratic Platform. The positions represented in the regular "Greetings from Kate" or "Greetings from Pace" reflect our personal positions, and not those of the Democratic Party. Replies to the Dispatch come only to us, unlike some other Yahoo groups. Please do send us events. We want to publicize what you are doing. Please send events with the subject line "For The Dispatch" so that we can find them easily. Also, it helps to keep the information right in the body of the e-mail. We usually go to press for Friday AM. Please send to ddemdispatch-owner@yahoogroups.com. Thanks!

Kate Donaghue (and Pace Willisson)

PUBLICIZING YOUR DEMOCRATIC TOWN COMMITTEE

Publicizing your Democratic Town Committee is an important way to expand your DTC membership and build a strong presence in the community. Some committees are reluctant to send out a press release about a regular meeting when there is only routine business to be conducted. Adding a food drive or registration drive is an effective method of adding an action item that can be highlighted in a press release. In the words of the new chair of the Massachusetts Democratic Party, John Walsh, "Do something; and then TELL PEOPLE about it."

SUGGESTED TOPICS FOR PRESS RELEASES:

· Caucus/Convention

Well electing delegates is something and this is a jump start on telling people about it. These caucuses and conventions are a great opportunity to publicize your committees and you’re active Democrats. People like to see their names in the paper. Listing the delegates lets people know the names of local people who are active in the Democratic Party. This increases the chances that a potential volunteer will know someone and possibly respond or attend. If some of the delegates are not involved in your local committee, this is a good way to get them connected with your committee. The April/May release is focused on holding a meeting at which area Democrats can meet with delegates to the convention. This can be done in conjunction with a speaker or it can be your regular agenda. People feel included when they know that their delegates are willing to meet with them.

· Food drive/local charity/support our troops/ donations for our troops

Including a food drive is a way to both perform a community service and to raise the profile of your local committee. The holiday season is an appropriate time to hold a food drive. It may encourage people to drop by your meeting who might not otherwise attend. The second part of the press release should have a quote about the main substance of a typical Democratic meeting.

· Electing new members/officers

This is a great opportunity to let other people know the names of some of the people involved. A reader who may have been thinking that he or she might be interested, but doesn't know the Chair, might be reluctant to pick up the phone and call a stranger. But, he or she might more readily ask a question to an acquaintance.

· Speakers/events

Let the public know what you are doing. Just as some readers might be attracted by a particular speaker, others will be attracted by a topic of interest.

· Accomplishments

If you work hard and are successful let people know. Celebrate your victory, thank your volunteers and make sure it is published.

Remember the purpose of our committees is to elect Democrats. Use every opportunity to highlight our elected Democratic officials and candidates.

Below are template press releases that you or your press person can adapt for your committee. Customize the below press release to fit your community. The goal is to give you a starting point for publicizing your group. This press release is suitable for local papers that are interested in publishing information on community groups.

TIPS:

· Identify all local papers of interest. Once you have written the press release it is just as easy to send to both local papers and the Action Unlimited. Most community papers only publish events in their readership area.

· Most newspapers prefer press releases to be sent via email. The address for the news department is typically found on their website.

· Check deadlines for submissions. These are typically 3-5 days prior to delivery date. Generally, the particular edition where it is published is not important. If you do have a deadline do not wait till the last minute.

· A follow up call will ensure it was received. It is also helpful to make contact with the editor and develop a good working relationship – a compliment on his paper or an article can go a long way.

· Keep it brief. Lengthy press releases are more difficult to get published and less likely to be read.

· The title should contain your committee name and highlight action.

· Be sure to mention the appropriate titles of any delegates who might hold elective office.

· Use quotes liberally. Quotes personalize the article and make it more readable.

· Send press release both before and after mtg.

· A picture is worth a thousand words. Have a member with a digital camera at all meetings and events. Pictures that highlight, our candidates, crowds and enthusiasm show us in the best light.

People will know about you if you publicize your activities.

Remember, your committee is news!

FOR IMMEDIATE RELEASE

Contact: Mary Smith marysmith@ (xxx) xxx-xxxx

DEMOCRATS TO HOLD CAUCUS IN ___________________.

Registered Democrats in (town/ward) will be holding a caucus at (location) on (date) at (time) to elect (number) delegates and (number) alternates to the 2006 Massachusetts Democratic Convention. Delegates will be divided equally between men and women.

The Convention will be held on (dates & time) at (location). At that time, Democrats from across the state will gather to endorse candidates for the office of Auditor, Treasurer, Attorney General, and Secretary of the Commonwealth, Lt. Governor, Governor and U.S. Senator. The names of those candidates who receive 15 percent of the state convention vote will be placed on the September 19, 2006 Democratic Primary ballot.

The caucus is open to all registered Democrats in (town/ward). Candidates for delegate and alternate must consent to nomination in writing and must be present at the caucus. All candidates may make a two minute statement and may distribute materials on their behalf. All ballots will be written and secret. Those not elected as Delegate and/or Alternate, who meet the qualifications, may apply to be add-on delegates in the following categories:
youth, minority and disabled. Discrimination on the basis of race, sex, age, color, creed, national origin, religion, ethnic identity, sexual orientation or economic status in the conduct of the caucus is strictly prohibited. Challenges to the delegate selection process can be filed with the Massachusetts Democratic Party, 56 Roland Street, Suite 203, Boston, MA 02129 no later than ten days after the caucus date.

For more information, please contact Mary Smith marysmith@ (xxx) xxx-xxxx.

_______________________________________________________________________

FOR IMMEDIATE RELEASE

Contact: Mary Smith marysmith@ (xxx) xxx-xxxx

ANYTOWN DEMOCRATS ELECTED TO ATTEND STATE CONVENTION

Six people were elected to represent Anytown at the Democratic State Convention that will be held on May 19, in Amherst. At a caucus at the Anytown Community Building on Saturday, February 3, Democrats gathered to elect delegates to the Convention, which is held annually. At the Convention in May, Democrats will gather to develop a new Action Agenda outlining grassroots, party building initiatives to prepare for the Presidential election in 2008.

"This was the first time I was elected as delegate," stated Betty Barr. "I'm really looking forward to meeting Democrats from across the state," she said.

Delegates elected to represent Anytown at the Convention include Anthony Adams, Betty Barr, Charles Canton, Deborah Daze, Edward Early and Faith Fiddle. George Grant and Heather Harvard were both elected as alternates. In addition to the elected Delegates, John Jones, Committee Chair, will be an ex officio delegate. Also attending as an ex officio delegate is Ivy Indiana, who will be attending in her role as a Democratic State Committee Woman.

"I was very impressed with the number of people who participated in the Caucus," commented Anytown Committee Chair, John Jones. "We had a mixture of both long time Democrats and people for whom this was their first Caucus," added Mr. Jones. Mr. Jones also mentioned that Democrats who might be interested in attending the convention, but were not elected, can take part as either volunteers or visitors. Some people may be eligible to apply to attend as "add-on" Delegates in the following categories: youth (35 and under) minority and disabled.

The Anytown Democratic Town Committee is the local unit of the Democratic Party. They meet four times per year and their meetings are open to anyone who is interested. They work to promote the Democratic Party and its candidates. For more information on the Committee, or to be added to their mailing list, contact John Jones at xxx-xxx-xxxx or at john@....

FOR IMMEDIATE RELEASE

Contact: Mary Smith marysmith@ (xxx) xxx-xxxx

ANYTOWN DELEGATES MEET WITH LOCAL DEMOCRATS

Delegates representing Anytown at the Massachusetts Democrat State Convention will meet with interested Democrats on May xx, at 7:00 PM at the Anytown Community Building. Local Democrats will have a chance to meet with the delegates who represent them at the convention.

"Anytown delegates are excited about attending the convention," noted Mr. Smith. "We're looking forward to the opportunity to meet with area Democrats. This pre-convention meeting is also a great way for people who want to get involved with a Democratic campaign to meet with local activists."

Delegates elected to represent Anytown at the Convention include Anthony Adams, Betty Barr, Charles Canton, Deborah Daze, Edward Early and Faith Fiddle. George Grant and Heather Harvard are alternate delegates. In addition to the elected Delegates, John Jones, Committee Chair, will be an ex officio delegate. Also attending as an ex officio delegate is Ivy Indiana, who will be attending in her role as a Democratic State Committee Woman.

The Anytown Democratic Town Committee is the local unit of the Democratic Party. It works to promote the Democratic Party and its candidates. For more information on the Committee, or to be added to its mailing list, contact John Jones at 508-366-0485 or John@.... ..

FOR IMMEDIATE RELEASE

Contact: Mary Smith marysmith@ (xxx) xxx-xxxx

ANYTOWN DEMOCRATS ATTEND CONVENTION

Democrats from Anytown attended the Massachusetts Democratic Party's State Convention. The Convention was held in (location) on (date).

Anthony Adams, Betty Barr, Charles Canton, Deborah Daze, Edward Early and Faith Fiddle all represented Anytown. In nearly unanimous voice vote, the 2,500 delegates to the party’s state convention approved a resolution calling for the impeachment of President George Bush and Vice President Dick Cheney.

Governor Deval Patrick, Lieutenant Governor Tim Murray, Senator John Kerry, Party Chair John Walsh, Attorney General Martha Coakley and Secretary of the Commonwealth, Bill Galvin all addressed delegates at various sessions.

In addition to the general sessions, delegates had the opportunity to attend workshops while in (location). The theme of the Convention was growing the grassroots of the Democratic Party. Workshops were offered on topics from fundraising and running for office to technology and voter registration drives.

"It was exciting to spend the day with so many dedicated Democrats," commented Ms. Smith, who chairs the Anytown Democratic Committee. For more information on the Anytown Democratic Committee, please contact Ms. Smith at xxx-xxx-xxxx or xxx@....

____________________________________________________________________

FOR IMMEDIATE RELEASE

CONTACT: Mary Smith marysmith@... xxx-xxx-xxxx

ANYTOWN DEMOCRATS CONDUCT FOOD DRIVE

The Anytown Democratic Town Committee will hold a food drive in conjunction with their November meeting. "Hunger is a problem for many in our society," said Mary Smith, a member of the Democratic Town Committee. "In communities like Anytown, there are elderly people, unemployed people and others who find that they need the services of the Anytown Food Bank," she added.

Donations will be accepted at the regular meeting on Xxxday, November xx at 7:30 PM at the Anytown Community Building, on Main Street. "You can donate anything non-perishable; dry and canned goods are welcome," according to Ms. Smith. "Most helpful are high-protein foods, e.g. canned meat, tuna, peanut butter, and soy baby formula. Donations need not be food. We also need grocery bags, both plastic with handles and paper, can openers, etc.," noted Mrs. Smith. The agenda for the meeting will include information on resources in our community for those needing assistance meeting their nutritional needs. People can drop a donation off anytime between 7:30 and 8:45 PM during the Xxxday meeting.

The main focus of the November program will be the Anytown Democratic Party's review of the efforts for election 2006 and looking towards planning for future elections. "We were thrilled with the results of the election, both here in the Commonwealth and across the country," said Jim Jones, chair of the Anytown Democratic Town Committee. The event is open to the public. "We had a large group of people who got involved in the campaign here in Anytown. Deval Patrick, with his message of hope, has inspired people to take an active role in the political process. This meeting is a chance for anyone who is interested in getting involved in electing Democrats, either here in Massachusetts or across the country to meet others who share that interest, " mentioned Mr. Jones. For more information on the November meeting or on the Democratic Party in Anytown, contact Mary Smith at xxx-xxx-xxxx or by e-mail at MarySmith@....

FOR IMMEDIATE RELEASE

Contact: Mary Smith marysmith@ (xxx) xxx-xxxx

ANYTOWN DEMOCRATS ELECT NEW MEMBERS

Betty Barr was elected as a Member and Ken Kent was elected an Associate Member, at the meeting of the Anytown Democratic Committee.

Betty Barr is a former Anytown DTC member. “I have been very concerned about the direction of our country and felt compelled to get involved again,” stated Betty Barr.

Ken Kent is a long time activist who has been involved with many local activities including Conservation Commission and our schools.

FOR IMMEDIATE RELEASE

Contact: Mary Smith marysmith@ (xxx) xxx-xxxx

DEMOCRATS PREPARE FOR CAMPAIGN SEASON

"People are passionate about the upcoming election in a way that I have never
seen before," according to Kate Donaghue, chairman of the Westborough Democratic
Town Committee and a member of the Democratic State Committee.

Donaghue announced the formation of the Westborough Democratic Town Committee's
Campaign Team for 2004. Westborough Democratic Town Committee members and other area Democrats will be working on several campaigns in this exciting upcoming
election. The campaigns include Senator John Kerry's presidential campaign
(www.johnkerry.com), Jim McGovern's campaign for re-election in the Third
Congressional District (www.jimmcgovern.com), Pam Resor's campaign for
re-election to the State Senate (www.pamresor.com) and Andy Meyers' campaign for
State Representative (www.andrewjmyers.com).

Donaghue, 508-366-0485 or KateDonaghue@... is heading the campaign team.
Other members of the team include Kim Guilbeau, xxx-xxx-xxxx or kim@???.com,
Senator Kerry liaison; Don Xenos, xxx-xxx-xxxx or Don@???.com, Congressman
McGovern liaison; Nora Watts, xxx-xxx-xxxx or Nora@???.com, Senator Resor
liaison; Gibbs Mitchell xxx-xxx-xxxx or Gibbs@???.com, Andy Meyers liaison.

"There are all sorts of fun opportunities to help candidates," noted Donaghue.
"People can march in parades, campaign at picnics, hold signs and help out in
many ways. Volunteers are key to successful campaigns," she added.

Local residents interested in getting involved in the 2004 campaign or who are
interested in obtaining lawn signs or bumper stickers can contact members of the
Campaign Team for more information. Information can also be obtained from the
candidates' web sites listed above.

FOR IMMEDIATE RELEASE

Contact: Mary Smith marysmith@ (xxx) xxx-xxxx

ANYTOWN DEMOCRATS TO CONDUCT VOTER REGISTRATION

The Anytown Democratic Town Committee will hold a Voter Registration Night at their next scheduled meeting on Month 00 at the Anytown Civic Center. "It's important for young people to get in the habit of voting early," stated Mary Smith, Chair of the Anytown Democratic Town Committee. "One of the core elements of democracy in the United States is voting," she added.

"It's summer and many young people will be off to college soon," Ms. Smith commented. Anytown residents who are U. S. citizens and who will be 18 or older on or before the next election are eligible to register to vote. "We're encouraging students to register now before they leave for college" she added.

Registering to vote takes just a few minutes. In addition to registering at the voter registration night, potential voters can register at (Town Hall or City Hall) any time during regular business hours. (In Anytown, Town Hall is open until 8 PM on Tuesday evenings.)

"If you are interested in registering to vote, and your schedule prevents you from getting to Town/City Hall during business hours or attending our meeting, the Anytown Democratic Committee will assist you in registering to vote," offered Ms. Smith. Contact her at abcdefgh@... or xxx-xxx-xxxx for assistance in registering or for information about the committee.

The local wing of the Massachusetts Democratic Party is the Anytown Democratic Town Committee. The Anytown Democratic Town Committee participates in campaigns for political office and issues referenda and works closely with the Massachusetts Democratic Party to help elect Democrats statewide. (The Anytown Democratic Town Committee meets on the second Thursday of each month.)

FOR IMMEDIATE RELEASE

CONTACT: Mary Smith marysmith@... xxx-xxx-xxxx

DEMOCRACY IS NOT A SPECTATOR SPORT

Area residents can learn how to participate in the process that will determine who will be elected governor in the fall of 2006. An overview of the electoral process will be the topic at the Anytown Democratic Town Committee meeting.

"The process for deciding who will be the Democratic nominee is beginning right now, "noted Mary Smith, Chair of the Anytown Democratic Town Committee. "Caucuses to elect delegates to the state convention will be held throughout the state in February," she added. "Delegates will then attend the June convention, which will determine who will be on the ballot in September, as well as determining who will be the Democratic Party's endorsed candidate in the primary. The winner in the primary will be the Democratic nominee in the general election in November."

"There are many opportunities, beginning right now, to meet and to get to know the candidates who are running for Governor, Lieutenant Governor and Attorney General," commented Ms. Smith. "There are many ways to get involved in all phases. We are looking for people who want to participate," Ms. Smith further added.

The October meeting will be held on Xxxday, October xx at the Anytown Community Building at 7:30 PM. All interested Democrats are encouraged to attend. For more information contact Mary Smith at xxx-xxx-xxxx or by e-mail at MarySmith@....

________________________________________________________________________

FOR IMMEDIATE RELEASE

Contact Kathleen O'Connor at XX for more information

TOM GIBBONS OF AYER HONORED BY DEMOCRATS

The fourteen communities of the Middlesex and Worcester (M & W) Senate district held a breakfast on Sunday, March 25^th at the Riverview Portuguese Club in Hudson. More than 300 Democrats came together to honor long time activists in each of their communities. Tom Gibbons, a well-known and much admired activist for many years was chosen by his fellow town Democrats to be publicly recognized for dedicated service. State Senator Pam Resor (D-Acton) and State Representative Jamie Eldridge presented proclamations to Tom in recognition for all his efforts over the years, not only for Democratic activities and candidates, but for his work on the Planning Board and on behalf of the town as well.

“It was exciting to see so many Democrats from the area,” commented Kathleen O'Connor, chair of the Ayer Democratic Committee. “We were pleased to honor Tom, especially in light of all he's done,” she added.

The breakfast attracted a very large number of elected officials including Congressman James McGovern (D-Worcester), State Representatives, county officials, local Selectmen and School Committee members and members of the Democratic State Committee. Congressman McGovern addressed the group. The keynote speaker was John Walsh, campaign manager for the Deval Patrick for Governor campaign, and now a candidate for Democratic State Committee Chair. Also speaking at the event were candidates for the 5^th Massachusetts Congressional district including Rep. James Eldridge (D-Acton), Rep. Barry Finegold (D-Andover), Sheriff James DiPaola, Niki Tsongas and Democratic National Committee Man, David O’Brien.

Based on the overwhelming positive response, the M & W Dems plan to make this a regular event. The group meets at 7 PM on the second Tuesday of every month at the Riverview Portuguese Club in Hudson. For more information about becoming involved in the group contact Sue Kennedy at suekennedy@.... The group is open to any interested Democrat and serves the communities of Acton, Ayer, Boxborough, Harvard, Hudson, Littleton, Marlborough, Maynard, Northborough, Shirley, Southborough, Stow, Sudbury and Westborough.. For more information on getting involved in your local Democratic Committee, contact Kathleen O'Connor at koconnor20@... or (978) XXX

FOR IMMEDIATE RELEASE

Contact : Lucia Guidice

(978) 461-1732

lucia.a.giudice@us.pwc.com

Democratic Town Committee Sets Meeting

The Maynard Democratic Town Committee will hold its regular monthly meeting on Saturday, May 10 in the Roosevelt Room of the Maynard Public Library at 77 Nason St. from 2:30 to 4:30 p.m. As always, the public is welcome.

The agenda includes discussion of four ongoing campaigns the outcomes of which will affect Maynard and which will be decided at the polls in November. In the race for the MA State Representative, the Maynard DTC has endorsed Kate Hogan; in the race for State Senator, it has endorsed Representative Jamie Eldridge; delegates elected to represent Maynard at the State Convention in June will support US Senator John Kerry for re-election; and, the DTC will support the nominated Democratic US Presidential Candidate.

Don’t miss Left Laughing, the second annual comedy night fundraiser benefiting the Maynard and Acton Democratic Town Committees, at the Maynard Rod & Gun Club, 45 Old Mill Road. The event, a wild success last year, features comedians Chris Oake, Dave Rattigan, and Andrea Henry. The date is Friday, May 16 at 8 p.m., and the cost of tickets is $20. For tickets and reservations, contact Maura Flynn: mauraflynn@maynarddems.org. For more information, please visit the home page for www.maynarddems.org and follow the link to Comedy Night.

The Maynard Democratic Town Committee meets regularly on the second Saturday of the month from 2:30 to 4:30 in the Roosevelt Room of the Maynard Public Library. For more information about the DTC and/or its meetings, please visit www.maynarddems.org.

Section 6: Volunteer Tips

A. VOLUNTEER OUTREACH TIPS

A. Recruiting Volunteers

This is the key to an effective organization or event. Recruit enough volunteers to have an active and diverse organization.
Everyone contributes to the recruitment effort. Everyone is responsible for recruitment.
Brainstorm how your group will recruit new volunteers. Record ideas on a flip chart.

Possible responses:

· reaching out to advocacy organizations focused on democratic issues

· people who came to a recent political event

· universities

· churches

· civic organizations

Additionally, recruit friends, neighbors, co‑workers, family members, etc.

Recruit twice as many volunteers as you need:

· to account for no‑shows

· to give people a break

Always have work available. Keeping volunteers busy is extremely important.

B. Training Volunteers

To train volunteers the most important thing is to keep the process fun, offer appropriate assistance and be a good motivator.

· Listen to how volunteers are doing

· Use praise

· If someone is struggling, match them with an experienced volunteer

C. Retaining Volunteers

Why do people volunteers?

· Fun/fulfilling/meet new people

· Help to win an issue or cause that they care strongly about

· Support a candidate they feel strongly about

Tips For Meeting Volunteer Expectations

· connect with each volunteer ‑ learn something about them and why they came

· help volunteers connect with each other ‑ through conversations

· keep up morale with positive reinforcement

· provide training so you can help volunteers be successful and avoid frustration

D. Record Keeping ‑‑The names of potential volunteers are gold.

· Record names & numbers of people who volunteer-get back to these people quickly

B. Phone Banking Tips

Planning the Phone Bank

1) Find a location. Any site that has two or more phone lines is a potential phone bank. Typical locations include labor halls, law firms, insurance agencies, real estate firms, etc..

2) Phone Bank Materials

· Volunteer Instructions

· A Voter I.D. Phone Script

· Phone Bank Talking Points

· A Phone Bank Volunteer Report

· A Phone Bank Captain Report

3) Download and print your call list.

Holding the Phone Bank

1) Be Prepared!

a. Each station should have one of the following:

· Phone Bank Volunteer Instructions

· The Voter I.D. Phone Script

· The Phone Bank Talking Points

· The Phone Bank Volunteer Report

· 3 or 4 call sheets

b. Take volunteers through the script before starting, and explain the purpose of the phone bank (to identify voters, to recruit volunteers, and to crow build for an event).

c. Emphasize how important these calls are to the campaign, and that volunteers should never argue with someone over the phone. You represent the campaign during a call!

d. Encourage volunteers to develop their own style as long as they accomplish the goals of the phone bank. Let them know that they should speak from the heart. The person on the other end of the phone will notice. Always smile!

e. Have a computer with an internet connection ready for data entry! If that’s not possible, make sure to have someone enter the data after the phone bank.

2) Listen and Coach!

a. Are the volunteers completing the script? If not, redirect them as gently as possible, or pair them up with an experienced caller.

b. Motivate your volunteers!

c. Identify phone bank captains from your best volunteers and train them!

3) Reporting

Tally and report results. To save time, have volunteers complete the Phone Bank Volunteer Tallies, and use those reports to fill out the Phonebank Tally.

C. A GUIDE TO COLLECTING SIGNATURES

Circulating And Gathering Signatures On Ballot Question Petitions

The first step to qualifying to be on the ballot is to collect 57,000 certified signatures. To reach the targeted number of signatures, at least 75,000 signatures must be collected per ballot question. The ballot questions are called initiative petitions, as are the sheets that the signatures are collected on. The petition sheets must be filed with local town or city registrars to certify that each signature is collected is from a registered voter and then must be filed with the Secretary of State. The following guidelines will help you properly collect signatures that will qualify as legal and certifiable.

Please make sure there are no extraneous markings on the petition sheets — any markings will invalidate all of the signatures on the sheet. All signatures collected must be those of registered "voters in Massachusetts in the city or town in which signatures are collected. Party affiliation does not matter for ballot questions. The petition form should contain signatures from only one city or town.

· Do not place a return address (handwritten, stamped, or printed) on the petitions.

· Do not use a highlighter or mark any area on the petition, especially the summary.

· Do not underline any area on the petition.

· Do not put the name of the signature gatherer on the petition.

· Do not attempt to correct any mistakes made by signor‑leave the line intact and have person sign again

· Do make sure all signatures are legible and signed in person, substantially as

· registered.

· Do write the complete address where the voter is registered next to the signature.

· Do make sure the signature is legible and easily identifiable.

· Do file the petition with local registrars before the final deadline.

· Do use the checklist when beginning to collect signatures.

Signature Gathering Checklist

4 Petition sheet is on nomination papers designate for the specific city or town.

4 Petition sheet contains signatures from only one city or town on city or town's nomination papers.

4 Signatures are those of registered voters in Massachusetts.

4 Signatures are legible.

4 Address of registered voter appears next to the signature.

4 There are no extraneous markings on the petition sheet.

4 Signatures are filed with local registrars before November 20th.

Signatures are filed with Secretary of State before the first Wednesday in December.

Nomination Paper Reminders

· Please handle the nomination papers with care! Do not let them get wet, ripped, crumpled, stained or defaced in any way!

· Please do not write anything (check marks, numbers, names, addresses, stray marks, etc.) on the nomination sheets except for the name of the city/town on the lines provided at the top of the front & back of each sheet.

· Please do not underline, highlight, circle, cross out or otherwise mark the voters’ signature or any of the text printed on the sheets, If a voter makes a mistake while signing, politely ask them to start again on the nest line (do not cross out the mistake, write above or beside the signature or correct the mistake in the margin of the sheet).

· Please do not let voters write on the papers outside the boxes provided for their name, address, ward & precinct. Use scratch paper to test pens before signing.

TIPS ~ Bring several extra pens. During cold weather, keep pens warm to insure they

don’t freeze.

During wet weather use plastic bags to store and carry nomination papers and material.

Wear candidate button, name tag or other identifying item.

COLLECTING SIGNATURES IN PUBLIC: YOUR RIGHTS

Please attach this sheet to your clipboard or keep it with you while collecting signatures

The right of an individual to collect nomination signatures in public places (sidewalks, parks and other open spaces) is protected under the U.S. and Massachusetts Constitutions and has been upheld in court. Hague v. CIO, 307 US 496, 515-516 (1939)

The Supreme Judicial Court of Massachusetts ruled in Batchelder v. Allied Stores International, Inc. 303 Mass. 83,84 (1983)) that individuals have a right under Article 9 of the Declaration of Rights of the Massachusetts Constitution to collect nomination signatures in the common areas of privately owned shopping malls as long as they do so in a reasonable and unobtrusive manner.

Under this ruling, individuals may also collect signatures on municipal property that is regularly open to the general public for municipal business (town halls, libraries, community centers, etc.).

Please refer any questions to the Legal Counsel at the Secretary of State’s Office, Elections Division, at (617) 727-2828 or (800) 462-VOTE.

NOMINATION SIGNATURE RULES & GUIDELINES

Explaining Nomination Signatures

A nomination signature is not a vote for, or endorsement of, or volunteer commitment. It is simply a petition to get a candidate’s name on the ballot.

A candidate’s name will not automatically appear because she is an incumbent. Massachusetts law requires that every candidate collect certified nomination signatures to get on the ballot.

Collecting Nomination Signatures

Anyone can collect nomination signatures. You do not need to be registered to vote or be a resident of the town in which you are collecting signatures.

At the top of each signature sheet is a space to write-in the name of the city or town for which that sheet will be used to collect signatures. Each sheet may only be used to collect signatures from voters in the town for which the sheet is designated. Signatures from voters in other towns will not be counted.

Voters must sign nomination papers legible and in the same manner in which they are registered to vote. Illegible signatures and signature under a different name are not counted.

Someone else may sign a nomination paper for a voter only if that voter is physically unable to do so and grants his or her consent.

If a voter signs a nomination paper for the same candidate multiple times, his or her signature will be counted once and only once. Voters who are uncertain if they have already signed for the candidate should be encouraged to sign again to ensure that they are counted.

Unenrolled (independent) voters may sign nomination papers for Democratic candidates. Signatures of registered Republicans will be discounted. Voters who want to sign but who are unsure how they are registered (or if they are registered at all) should be encouraged to sign – at worst, they will not be counted.

Voters must list the street address at which they are currently registered to vote next to their signature, even if they have moved to a new address and hove not yet re-registered at a new address before the election.

Voters do not need to know their ward and precinct for their signature to be valid, although it is helpful. If voters are uncertain of their ward/precinct, they should leave those boxes blank.

Signature Collection at Shopping Centers

You are legally entitled to collect signatures in the common areas of privately owned shopping centers. The management cannot prevent you from collecting signatures, limit the amount of time you collect, or require you to collect in a particular location. However, you may not block store entrances or harass patrons.

Signature Collection at Polling Places

Signatures may not be collected within 150 feet of the entrance to a polling place, but can be collected outside of that boundary. Interpretation of this law and local custom vary by town.

Nomination Signature Drive Tracking Sheet

* Date Due At Town Clerk’s Office ______________

* Date Due At Secretary of State _____________

Volunteer Name Town/Phone	#Sheets/Date Picked up	Date returned	# Signatures	# Signatures Certified

Field Services Committee

Table of Contents

Section 1: Everything You Need to Know About Your Local Democratic Committee.. 5

A: Democratic City/Ward & Town Committee Membership & Officers ........................ 5

B: Sample By-Laws..................................................................................................... 8

C: Meeting and Committee Programs for Local Committees..................................... 12

D: What Can State and Local Committees Do To Help Candidates?......................... 16

E: How To Participate in State Conventions.............................................................. 19

Section 2: Role of the Democratic State Committee and its Members...................... 21

Section 3: Party Documents..................................................................................... 25

Section 4: Media Tips`............................................................................................... 26

Section 5: Appendix................................................................................................ 35

Section 6: Volunteer Tips......................................................................................... 43

Section 1: Everything You Wanted to Know About Your Local Democratic Committee

A. Democratic City/Ward & Town Committee Membership and Officers

A-1 Role of the Local Committee

A-2 Membership

A-3 Vacancies

A-4 Officers

A-5 Duties of the Officers

A-6 Meetings of Local Committees

A-7 Sub-Committees

B: Sample By-Laws

Article I - NAME

Article II - PURPOSES

Article III - MEMBERSHIP

Article IV - OFFICERS

Article V - CHAIRPERSON

Article VI - VICE CHAIRPERSON

Article VII - SECRETARY

Article VIII - TREASURER

Article IX - AFFIRMATIVE ACTION AND OUTREACH ADVISOR

Article X - CALLING A MEETING WITHOUT CONSENT OF CHAIRPERSON

Article XI - QUORUM

Article XII - BY LAWS COMMITTEE

Article XIII - CHANGES IN THE BY LAWS

Article XIV - ORDER OF BUSINESS

Article XV - MEETINGS

Article XVI REMOVAL OF LOCAL MEMBERS

C: Meetings and Committee Programs for Local Committees — Development of Committee Programs

C-1 Planning an Effective Program. (Sample program and meeting ideas are included in the appendix)

C-2 Ideas for Holding Meetings

Examples of reasons for Committee meetings:

Setting Goals/Developing Programs/Setting an Agenda

Planning ahead of the meeting:

C-3 Community Relations.

C-4 Getting and Keeping Volunteers for Town and Ward Committee Activities

D: What Can State and Local Committees Do To Help Democratic Candidates Win Elections?

D-1 Elections

D-2 Coordinated Campaign

Local Implementation

Media

Precinct Coordinators

Targeting/Voter ID

Sharing your knowledge

Conclusion

D-3 Role of the State and local Committees in an election

E: How To Participate In a State or National Convention

E-1 There are two types of Conventions in Massachusetts:

E-2 Call to the Convention

E-3 Delegates

E-4 Caucuses

E-5 Number of Delegates

E-6 Slate Making

E-7 Eligibility of Candidates

E-8 Affirmative Action

E-9 Information Regarding Running for Delegate in a National Convention

Section 2: Role of the Democratic State Committee and its Members

A-1 Members of the State Committee

A-2 Responsibilities

A-3 The Convention

A-4 Officers

A-5 Chairperson

A-6 Vice-Chairpersons

A-7 Secretary

A-8 Treasurer

A-9 Vacancies

A-10 Removal of Members

A-11 Meetings

A-12 Order of Business